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Job ID: 162903

Assistant Director Special Programs
Stevens Institute of Technology

Date Posted Jul. 13, 2021
Title Assistant Director Special Programs
University Stevens Institute of Technology
Hoboken, NJ, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Associate/Assistant Director
  • Undergraduate Education

Job Description
The Assistant Director for FGLI and Pre-Professional Programs in the Office of Undergraduate Academics reports to the Dean for Undergraduate Education. The Assistant Director will be responsible for the development and delivery of specialized academic advising and supporting programs for the success of First-Generation and Pell Grant students at Stevens. In addition, the Assistant Director will work with the faculty who lead Stevens pre-professional Health and Law programs to develop and support the delivery of complementary advising programs.

A successful candidate will meet the following requirements:

  • Minimum bachelor’s degree and preferred a master’s degree
  • A minimum of 5 years of related advising and program management experience.
  • Experienced in teaching or leading workshops.
  • Strong analytical and problem-solving skills.
  • Strong communication skills (written and verbal).
  • Demonstrated strong leadership and mentorship skills.
  • Demonstrated strong teamwork skills.
  • An ability to maintain confidentiality.
  • Preferred science or engineering background, or prior experience working with pre-health students.

Additional details of the position are noted below:

First Generation & Low Income (Pell) Educational Program Management (40%)

  • Serves as academics’ point of contact for students and families starting at the time of acceptance. Engages families and students during Accepted Students Weekend, Orientation Weekend, and throughout their time at Stevens.
  • Advises, counsels and supports the over 500 First Generation and Low Income (FLI) students thru their years at Stevens. Provides first-semester registration support. Recruits select trains and guides Peer Advisors. Aligns appropriate resources in distress situations (e.g., Office of Undergraduate Academics, CARE, Counseling and Psychological Services, Financial Aid).
  • Develops and delivers a series of workshops on non-curricular topics of importance to the FGLI population. These topics include study skills, time management, financial literacy, financial aid, and employment opportunities. Schedules sessions, recruits, and guides instructors as needed. Manages student scheduling and registration for all workshops. Manages workshop series related communications (e.g. web shells, social media) to inform and engage FGLI students.
  • Conducts program assessment. Designs administer and analyze surveys. Develops improvement recommendations.
  • Works with Development to secure support for FGLI students in pursuit of Research opportunities and Study Abroad opportunities.

Pre-Professional Program Support – Health (40%)

  • Work closely with the Health Professional Advisory Committee (HPAC) Chair, and serve on the HPAC committee with faculty and staff. With the HPAC Chair, develop communications to holistically describe the Pre-Health program (including medical, dental, optometry, pharmacy, physical therapy, physician assistant). Regularly update an external website and internal Canvas page maintained for Pre-Health Advising and the HPAC; as well as maintain and update guides, timelines and Gannt charts.
  • Provide overall program academic and career advising support to this growing interdisciplinary community of over 100 students. Advise students on preparations for applying to pre-health schools, including guidance on course selection, MCAT testing, application preparation, letters of recommendation, and interview resources.          
  • Organize workshops to assist students in preparing for the pre-health profession program options and requirements, pre-professional program testing (i.e. MCAT or DAT) and professional school application preparation (i.e. writing skills), and interview resources.
  • Organize events to expose students to potential opportunities to gain clinical experience.  With Career Services, invite local hospitals and medical schools to speak about their professional programs and career development opportunities.
  • Guide students through the HPAC process for counseling and obtaining Institute Letters of Recommendation to medical schools. Compile student files, schedule HPAC advisory meetings, and assist in writing and submitting the Health Profession Advisory committee letters for the students applying to pre-health professional school each year (> 25 students/year).
  • Provide Pre-Health and Student Organization Support:   Advise the Stevens Health Professions Club and Alpha Epsilon Delta, the pre-med honor society.
  • Become a Member of the National Association of Advisors for the Health Profession and stay updated on current trends and practices.
  • Participate in and lead recruitment events, information sessions, and orientations for prospective and new students interested in pre-health.
  • Participate in the Precollege Summer Program for Pre-Med in Biology and Biomedical Engineering and any other programs that will be developed in the future to strengthen the program.
  • Keep updated records of current students and alumni including application data and enrollment data.
  • Survey students and alumni regularly to keep them informed of needs.

Pre-Professional Program Support – Law (10%)

  • Work closely with the Pre-Law program lead; develop communications to holistically describe the Pre-Law & Accelerated Law programs. Maintain an external website and internal Canvas page with advising guides and timelines for Pre-Law and Accelerated Law program students.
  • With the guidance of the Law program lead, organize workshops to assist students in applying to law schools, including guidance on course selection, LSAT testing, application preparation, letters of recommendation, and interview resources.                
  • Provide event support for the Stevens Law Society. With Career Services, organize events to expose students to potential opportunities (invite a local speaker to talk about career development opportunities).
  • Maintain records of current students and alumni (including application, enrollment, and outcome data).

Support the Office Mission (10%)

  • Collaborate with other student service departments on orientation, advising, registration, and support programs, services, and processes for undergraduate students.
  • Support the OUA Deans in various initiatives of the office, including those related directly to the retention and student success (particularly as measured by the 6-year graduation rate).

Office of Undergraduate Academics
General Submission Guidelines:
In order to be considered a candidate for any job at Stevens, you must submit an online application. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.

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