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• Coordinate the planning and facilitation of the International Exchange Student Orientation (Fall and Spring) and collaborate with Undergraduate Student Life for the new international undergraduate student orientation 

• Assist in the Pre-Departure Orientations and Welcome Back events for Stevens students who are studying abroad 

• Coordinate planning and execution for the office's events such as Study Abroad Fairs, information sessions, international student meetups, tabling outside Pierce dining, etc. 

• Advise students on education abroad program options and the application process 

• Conduct daily administrative duties such as doing research; collecting, analyzing, and reporting on data; participating in office meetings; preparing materials for events; keeping detailed records; assisting with office functions; responding to student inquiries 

• Coordinate the committee which plans and implements International Education Month 

• Assist with the Global Ambassadors Program, including coordinating student panels 

• Assist with management and data analysis within the VIA TRM study abroad software 

• Perform administrative tasks such as: 

• Coordinate financial processing with the Office Manager, Office of Undergraduate Academics and Special Program to process office requisitions, disbursement vouchers, study abroad stipend and scholarship processing and Concur transactions  

• Maintaining office inventory and ordering office supplies 

• Data entry and maintenance   

• Provide input on issues related to both exchange student and study abroad student needs.  

• Perform and/or supervise students who make regular webpage edits, update electronic forms, and manage Instagram account  

• Create, distribute, and update digital and printed marketing materials using Canva 

• Assist in campus visits from international partner universities or potential partners 

• Other duties as assigned 

Duties and Responsibilities for the Office of Special Programs and Administration 

• Assist the Director in the planning and execution of program activities for the Clark Scholars and Pinnacle Scholars programs 

• Oversee the Pinnacle Cultural Passport budget and the Clark Cultural Passport budget  

• Advise the student-led events committees for both programs on approved events; submit invoices for payment and track all expenditures. Liaise with vendors and the Finance Office as needed. Meet weekly with President of the Pinnacle Planning committee to review planned activities and discuss payment timelines; meet weekly, or as needed, with the Clark Events committee regarding upcoming events and payments. Train student leaders on the process for planning and executing events. 

• Assist student leaders in the Clark Scholars program with the planning and execution of community service projects 

• Assist the Director in the administration of summer stipends for eligible students in the Clark and Pinnacle Scholars programs; maintain records of stipend usage for student cohorts 

• Deliver presentations to Pinnacle Scholars on stipend-eligible activities, including study abroad and summer research  

• Update and maintain information through the Canvas shells of both programs 

• Recruit student volunteers to represent the programs at events such as Admitted Student weekend and Orientation  

• Communicate important announcements via email or Canvas announcements to the students in the Pinnacle and Clark programs on behalf of the program director  

• Liaise with university offices including Registrar, Student Affairs, Financial Aid, Admissions, University Events and Catering 

• Liaise with the A. James and Alice B. Clark Foundation, as necessary.  

• Assist the Program Director with data collection and preparation of the Clark Annual Report in the fall semester  

Qualifications 

To be considered for this position, the candidate: 

• Must have completed a bachelor's degree and have one (1) year administrative or related experience required 

• Must possess strong organizational and excellent communication (oral and written) skills, can multitask, and prioritize, be detail-oriented, and possess a strong work ethic 

• Must have strong command of Microsoft Office, including, but not limited to Outlook, Word, PowerPoint and Excel and Canva Design software 

• Must be able to create and innovate to improve and streamline office procedures 

• Must possess the ability to use discretion and maintain confidentiality 

• Should demonstrate interest in promoting education abroad programs whether it be study, volunteer, intern or conducting research 

• Should have international study, intern and/or volunteer experience 

• Should have experience working with an international population with varying levels of English language proficiency, and can use intercultural skills to provide service in a student-centric academic environment 

• Must be able to work occasional evenings and weekends