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Job ID: 173366

Associate Director (7378U) 27478
University of California, Berkeley

Date Posted Nov. 29, 2021
Title Associate Director (7378U) 27478
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Associate/Assistant Director
  • Public Relations/Marketing
    Business & Administration
    Administration - Academic Unit

Associate Director (7378U) 27478

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The Arts Research Center (ARC) is an Organized Research Unit that serves as a think tank for the arts at UC Berkeley. It is led by an appointed faculty director and has approximately 50 faculty affiliates from departments across campus. Its activities include conferences, symposia, and lectures; fellowship programs for faculty and students; seminars and salons; and online discussion forums. Many of its projects are developed in collaboration with other campus departments, as well as other universities, arts institutions, community organizations, and individual artists in the Bay Area, across the United States, and internationally. Projects are supported by intramural or extramural funds that must be raised by the unit.

The Associate Director manages the full general operations of the Arts Research Center. This includes oversight of all administrative services (finance, human resources, IT, facilities) needed by the unit as well all programmatic activity (program development and implementation, event production, public relations, fundraising). General management includes long- and short-range strategic planning, in collaboration with the ARC faculty director, to define and refine the mission of the Arts Research Center, and directing all activities of the unit to support and advance that mission.

Application Review Date

The First Review Date for this job is: December 7, 2021


40% Program Management Under direction of the faculty director, manages, develops, and administers a full range of programmatic activities for the Arts Research Center, including public programs, workshops, fellowship programs and working group meetings, seminars and salons, online forums, artists-in-residence program, and new initiatives. Facilitates collaboration, partnerships and co-sponsorships, affiliate faculty, and represents the program on and off campus. Participates in long- and short-term planning, and yearly calendaring. Assesses programs' effectiveness and recommends changes.

25% Administrative Management Independently manages, plans, and administers a full range of administrative operations. Accountable for managing the unit's budget (including developing and preparing budgets with multiple funding sources) and ensuring that unit operates in compliance with university and government policies and procedures related to finance, human resources, grant management, IT, and space/safety planning. Performs analysis in order to allocate resources effectively. In a shared services environment, ensures that the unit's administrative support needs are met. Proficiency working with Google drive, MS excel and word required; familiarity with (or can quickly learn) Berkeley systems, Bearbuy, BFS, a plus.

15% Grant and Gift Management Identifies and pursues funding opportunities. Researches and drafts grant proposals and budgets; manage grants received; produce reports. Works with faculty director and development staff to cultivate individual donors and solicit gifts; manages gift processing and acknowledgement. Facilitates and stewards donor management, meetings, interactions, and relationship, along with faculty director and A&H Development office.

10% Public Relations Develops and executes publicity plan for unit, which includes overseeing design and maintenance of website, video archive, electronic newsletter, blog, and social media feeds, as well as print communications. Writes publicity copy and press releases and other material. Proficiency with WordPress, Mailchimp, Adobe design programs (InDesign, Photoshop, etc), social media, and YouTube required (or a plus).

10% Office Work Leader Serves as work leader to part-time staff, work-study assistants, graduate student assistants and student interns who provide support for event production, public relations, and business operations. Provides orientation and training, work assignments, reviews and assesses work.

Required Qualifications
  • Advanced ability to think creatively and independently on concepts requiring advanced analytical skills.
  • Advanced interpersonal skills including ability to work with diverse groups to achieve results.
  • Advanced oral and written communication skills.
  • Advanced ability to work collaboratively with internal and external peers and managers.
  • Advanced knowledge of administrative, budgetary, human resources, and financial principles and practices.
  • Advanced knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines.
  • Advanced skills in short- and long-term strategic planning, analysis and problem-solving and customer service.
  • Bachelor's degree in related area (arts/arts administration/non-profit administration) and/or equivalent experience/training required.

Preferred Qualifications
  • Knowledge of/involvement in the visual, written, and/or performing arts; career goals related to arts administration.
  • Prior experience in event and/or program coordination.
  • Prior experience with public relations or marketing.
  • Prior experience with grant-writing and/or fundraising.
  • Prior experience working within a university ecosystem.

Salary & Benefits

Up to $90,000 annually plus full UC Benefits.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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