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Assistant Director of Presidential Events

Position Information

Position Title: Assistant Director of Presidential Events
Department: OTP Administrative Operations
Posting Link: https://www.ubjobs.buffalo.edu/postings/57245
Job Type: Full-Time

Posting Detail Information

Position Summary

• Manage all aspects of planning and executing a wide variety of events, including institutional, presidential, and university-wide events hosted by the president and/or their spouse. Specific duties include guest list strategy, invitation design and distribution, event promotion, venue and physical setup configuration, program logistics, catering, entertainment, photography, and decorations.
• Serve as the primary point of contact and staff presence at events, ensuring high-level hospitality for a variety of guests, including alumni, donors, community leaders, faculty, staff, students, and government officials. Provide leadership in managing event logistics to ensure that all event components meet university standards.
• Collaborate with various university offices, including University Advancement, the Office of the Provost, University Communications, Three Pillars Catering, and University Facilities, to successfully execute events. Foster strong working relationships to ensure alignment and efficiency in event planning.
• Collaborate with event coordinators and stakeholders to design event layouts and diagrams; manage on-site setup of facilities for events.
• Manage post-event follow-up, including updating guest records, distributing related communications, and debriefing with relevant parties to assess event success and areas for improvement.
• Serve as the liaison between meeting planners and event spaces such as the Buffalo Room and Kaveeshwar Gallery. Duties include event layout options, arranging timing of services of the space, and helping answer questions to ensure effective use of the spaces.
• Collaborate with event coordinators and other stakeholders to develop accurate event layouts and diagrams.
• Communicate and consult with the presidents spouse in the planning and implementation of presidential events.
• Implement updates and upkeep to presidential venues, as directed, with attention to the functional usage of the space.
• Represent the Director and Associate Directors as needed in meetings and communications with internal and external stakeholders. Take on additional special projects as assigned.

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

• Bachelors degree.
• Two years of progressively responsible experience in planning and implementing events and project management
• Required skills and abilities include excellent verbal and written communication skills, social interaction skills, attention to detail, creativity, teamwork, problem solving, and knowledge of social protocol.

Preferred Qualifications