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Job ID: 204489

Payroll Manager, University at Buffalo Foundation, Inc.
University at Buffalo, The State University of New York

Date Posted Jan. 27, 2023
Title Payroll Manager, University at Buffalo Foundation, Inc.
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department U.B. Foundation
Application Deadline Open until filled
Position Start Date Available immediately
  • Director/Manager
  • Human Resources
Your future begins here - great benefits, great people. Join us today! The University at Buffalo Foundation (UBF) is searching for a Payroll Manager to join our team.

The Payroll Manager directs all aspects of the payroll function for University at Buffalo Foundation. This includes processing payroll, administering pay policies, and managing all aspects of the calendar year and fiscal year payroll activities. This position requires in-depth experience with payroll calculations of various types and frequencies as well as a thorough knowledge of applicable federal, state, and local tax regulations. The position is responsible for coordinating, processing, analyzing, and auditing transactions utilizing an in-house accounting management system. The payroll function produces approximately 1,200 bi-weekly pay records and issues approximately 2,500 W-2’s annually across four different affiliated entities.

The Payroll Manager supervises and manages a three person staff and is responsible for training, developing, coordinating, and monitoring the efforts of the payroll staff to ensure functional responsibilities are met.

The Payroll Manager is responsible for maintaining required procedures and for recommending and implementing enhancements that will increase accuracy and improve efficiency.

Responsibilities for this position include, but are not limited to:

  • Ensure accurate and timely payroll and fellowship processing in a multi-entity environment
  • Ensure withholdings are remitted accurately and timely to the appropriate agencies
  • Audit and verify payrolls and all related information for accuracy and completeness, including all salary changes, benefit deduction updates, new hires, and terminations
  • Ensure appropriate controls are in place and followed
  • Manage all biweekly, quarterly, and calendar year end payroll responsibilities including preparation of quarterly payroll tax filings (federal, New York, and any additional states as needed), W-2 and 1042 processing.
  • Manage all fiscal year-end payroll responsibilities including preparation of payroll work papers and related journal entries for year-end payroll accruals and reconciliation of payroll liability accounts for the annual financial statements.
  • Complete ad-hoc reporting and internal audits as necessary to maintain accurate and compliant records. Examples include W-4 forms, payroll balance sheets, and earnings records.
  • Work closely with Benefits/Human Resources of UBF and affiliated entities to ensure Benefits/Human Resources and payroll systems are synchronous, timely, and accurate, and all appropriate and necessary backup is provided and complete.
  • Ensure compliance with regulations governing payments to non- U.S. citizens
  • Ensure compliance with New York State Wage/Theft Prevention Act

  • Develop, recommend, and lead projects to improve efficiency and accuracy
  • Coordinate and manage project and issues list with IT support team
  • Create reports and provide meaningful data to UBF management staff and other University areas as needed or requested
  • Work with UBF management and the University on current and future technology projects

  • Provide general and daily management of payroll staff
  • Complete annual performance evaluations and performance programs for all payroll staff
  • Communicate actively with Accounts Payable, Human Resources, and accounting to review and reconcile shared data

  • Ensure timely processing of quarterly and annual federal and state tax filings
  • Ensure accurate and timely payroll tax remittances
  • Ensure year end distribution of tax statements and tax reports

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

UB Foundation, Inc. is an equal employment opportunity employer. We do not discriminate against employees or applicants for employment because of any protected characteristic, such as race, creed, color, religion, sex (including pregnancy), sexual orientation, age, marital or familial status, national origin, genetic carrier status, disability, military status, domestic violence victim status or any other characteristic that might be protected under federal, state, or local laws. This obligation to provide equal opportunity encompasses all phases of employment, including recruitment, selection, assignment (or classification), promotion, demotion, transfer, layoff and recall, and selection for training. Similarly, all salaries, wages, other compensation, programs, and all other benefits or privileges of employment will be administered in conformity with this policy. All personnel decisions are based on merit.

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