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Job ID: 144667

Administrative Coordinator - Dean of Student Affairs, School of Arts and Sciences
Tufts University

Date Posted Jul. 17, 2020
Title Administrative Coordinator - Dean of Student Affairs, School of Arts and Sciences
University Tufts University
Medford\/Somerville, MA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Dean
  • Student Affairs
    Administration - Academic Unit

The Division of Student Affairs supports dynamic co-curricular learning and engagement for all undergraduate and graduate students within the School of Arts & Sciences, the School of Engineering, and the School of the Museum of Fine Arts (SMFA@Tufts). As a central resource supporting the safety, engagement, and wellbeing of all Tufts AS&E students, the Office of the Dean of Student Affairs promulgates community standards; coordinates communication between campus constituencies and departments; supports programs and activities to advance student learning; facilitates the coordinated support of individual students, and; works cooperatively with members of the faculty and the colleges’ senior leadership team to ensure the successful achievement of institutional and divisional goals, vision, and values.

Reporting to the Senior Associate Dean of Student Affairs, the Administrative Coordinator provides comprehensive administrative support for the Office of the Dean of Student Affairs. The Coordinator handles complex and confidential situations and requests and serves as a highly visible front-line resource for students, families, faculty, and other campus departments around issues and concerns involving individual students, student groups, and the larger campus community. They oversee the daily operation of the Dean of Student Affairs Office, manage the activity of the front desk and supervise several graduate interns, and provide administrative support related to scheduling, correspondence, and expenditures. They plan, schedule, and coordinate meetings and events on behalf of the office with a high degree of skill. They provide special administrative attention to the Dean and Senior Associate Dean of Student Affairs.

The Administrative Coordinator provides detailed and complex administrative support for the major processes and committees in Student Affairs, including updating the records for conduct cases and hearings, and managing the medical leave and re-entry processes, the appropriate maintenance of student records under FERPA, and standing committees within and beyond the Division of Student Affairs. The Administrative Coordinator will also coordinate budgets for the Division of Student Affairs in coordination with the Dean and will carefully monitor accounts, track expenditures, and troubleshoot problems for the Dean of Student Affairs Office. They will gather data, conduct research, and draft departmental reports related to budgets and expenses as needed.


Basic Requirements:
Bachelor’s degree and 3+ years of experience in administrative support required OR an Associate’s degree and 5+ years of experience in administrative support required.
Advanced knowledge of Microsoft Office suite, including word processing, editing and graphics functions, spreadsheet and database knowledge.
Bookkeeping or basic accounting knowledge.
2+ years experience in using/managing electronic databases/records.
Superior organizational skills and problem-solving skills.
Excellent oral and written communication skills.
Demonstrated ability to manage multiple projects/tasks with a high level of accuracy, confidentiality, sensitivity, good judgment, and attention to detail.
The successful candidate will possess a good sense of humor, strong interpersonal skills and a dynamic professional presence.

Preferred Qualifications:
Experience working in a busy, high traffic office environment is preferred.
Interest and experience in digital media communications preferred.
Experience working with Maxient or similar electronic record keeping software a plus.
Experience with college students and an interest in college student affairs preferred.

An employee in this position must complete all appropriate background checks at the time of hire, promotion, or transfer.

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