Search for University Jobs in Senior Administration

Job ID: 192489

Director of Operations/Administration (0548U) - EECS
University of California, Berkeley


Date Posted Aug. 18, 2022
Title Director of Operations/Administration (0548U) - EECS
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Director/Manager
  • Business & Administration
    Administration - General
 
 


Director of Operations/Administration (0548U) - EECS

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 240 regular faculty members, 2100 graduate students and 3600 undergraduate students located in seven academic departments. Engineering is the second largest college on the Berkeley campus.

The Department of Electrical Engineering and Computer Sciences (EECS) in both the College of Engineering and the Division of Computing Data Science and Society (CDSS), is the largest department on the Berkeley campus consisting of over 130 faculty, adjunct, active emeriti and PIR appointments, 3,500+ undergraduates both in the College of Engineering and Letters and Science,800+ graduate students, and 60+ staff members. EECS programs are consistently ranked in the top three by many measures, including U.S. News & World Report's national and global ranking. Annual operating budget not including research expenditures for EECS is $40+ million.

The Department is actively engaged in teaching and research in the disciplines of Artificial Intelligence, Computational Biology, Databases, Graphics, Hardware / Architecture, Human-Computer Interaction, Operating Systems / Networking, Programming Systems / Software, Scientific Computing, Theory, Vision (in Computer Science) as well as Biosystems, Communication/Networking, Communications/Physical Layer, Control, Design, Modeling, and Analysis, Electromagnetics/Antennas, Integrated Circuits, Optics, Physical Electronics Devices, Physical Electronics/MEMS, Optoelectronics, Energy, Robotics, Signal Processing for Image & Video, Signal Processing for Speech & Audio (in Electrical Engineering). Computer Science operates research and instructional laboratories in Soda Hall and Sutardja Dai Hall, and Electrical Engineering operates like facilities in Cory Hall and Sutardja Dai Hall. EECS also has a significant technical staff support structure to provide support for research and instructional laboratories and fabrication facilities.

As Director of Operations/Administration for EECS, provides leadership and management direction for the EECS Department. The position reports directly to the Chair of the EECS Department. The incumbent independently directs all department and division operations, exercises discretionary powers to solve managerial, budgetary, and program problems, and is responsible for long-range planning, analysis, rationalization, staffing, and regulation. Administrative services include activities in finance, human resources, academic personnel, external relations/development, instruction/course support, facilities and student services. General management includes long and short-range strategic planning in determining the mission and directing all activities of multi-disciplinary units and groups through subordinate management staff.

Application Review Date

The First Review Date for this job is: August 31, 2022 - Open Until Filled

Responsibilities

40% Leadership for EECS Operations
Manages, plans and administers administrative operations or general operations of EECS, a large interdisciplinary department within the College of Engineering. Ensures that all operations in EECS support the teaching mission and goals of the department and the University. Reporting directly to the Chairs, the Director develops goals and implements plans for administrative, academic, and instructional programs. Independently directs all Department operations, exercises discretionary powers to solve managerial and program problems, and is responsible for long-range strategic planning, coordination, organization, staffing and oversight for the following areas:

Policy Development and Implementation

  • Serves as key administrative officer for Department's functional programs and oversees analysis and policy development for issues and processes
  • Develops, modifies, and executes campus policies which affect immediate department operation(s).
  • Formulates policies and guidelines to carry out the department's mission for faculty, students, and staff.
  • Educates faculty and staff in campus policies and procedures as appropriate


Staff Human Resources Administration

  • Overall responsibility for Department staffing structure and personnel management, including the design of positions, training and development.
  • Makes final decisions on administrative or operational matters and ensures achievement of operation's objectives on staff FTE, finance and human resources.
  • Maintains integrity of an organizational department through management and oversight of staff.
  • Advises faculty and staff supervisors on campus policy and procedures, labor contract, departmental policy and procedures in consultation with COE HR Director as needed.
  • Oversees all staff HR actions including hiring, labor and employee relations matters, performance reviews, disciplinary actions, etc.
  • Recommends and implements all salaries for career staff partnering with CoE HR Director.


Business Services Management

  • Plans and coordinates the implementation of administrative policies, procedures, and standards necessary to ensure uniform, effective and appropriate business practices.
  • Oversees the management of business services including accounting, purchasing, ASE hiring, payroll, recharge, and administrative and course support groups/units.
  • Collaborates with the Engineering Research Support Organization (ERSO) to coordinate support of EECS research activities of Department faculty.


Academic Student Employee (ASE) Program Administration

  • Provides general guidance and direction to the EECS ASE Program Manager in all matters related to ASE appointments (700+ ASEs hired per semester) as needed.
  • Provides high-level advice on sensitive and complex ASE matters, including student conduct and grievance cases.


Academic Personnel Administration

  • Manages through the Senior Academic Personnel Managers (EE and CS Divisions) to provide high-level oversight in academic personnel matters.
  • Partners with the two Senior Academic Personnel Managers and the Chairs in overseeing faculty recruitment activities, start-up offers, faculty FTE plan proposals, faculty FTE data, and other special AP and faculty FTE related surveys and reports.


EECS Chairs Immediate Office Administration

  • Manages through the EECS Chairs Office Manager to provide guidance and support to the three Chairs (EECS Department, EE Division, and CS Division) in all matters that require the Chairs' attention and decisions, including faculty committee memberships, faculty lunch meetings, faculty retreat, standard and ad hoc faculty committee meetings, CDSS/CoE/campus leadership meetings and events, etc.


External Relations and Communications

  • Manages through the Director of External Relations to provide the department leadership advice and support in the following areas: Development, alumni relations, and outreach activities in the Department (e.g., annual research symposium, external advisory board meetings, student recruitment activities, donor relations, etc.)
  • Partners with the Director of External Relations to create and administer various programs and communications to increase awareness and impact of EECS department activities in the campus community and external academic, industrial and other institutional entities.


Student Affairs/Academic Programs Administration

  • Manages through the Student Affairs Executive Director to provide student advising and program services in the following areas: EECS Graduate, EECS Undergraduate, CS Graduate, L&S CS Undergraduate, Student Diversity, and Undergraduate Instruction.
  • Partners closely with the Student Affairs Executive Director and campus units to find creative resolutions to complex, novel situations (e.g., issue around DSP, student conduct, student well-being, student funding, SVHS, grievances, etc.) as needed.


Space and Facilities

  • Partners with Space and Facilities Director to develop policies and plans to meet the department's space needs for two major building complexes (Cory and Soda) in order to address the department's ongoing operation and strategic plans.
  • Partnering with Financial Services Managers provides oversight for expenditures for EECS funds for space usage and all major renovation programs.


40% Budgetary Financial Management
Overall responsibility for budgeting and managing approximately $40+ million in annual expenses for general operations including faculty/staff payroll, temporary academic support (TAS) budget, instruction/programs/special events, and student fellowships.

  • Develops and reviews annual financial plans for a budget and institutes systems to monitor and project financial activity by evaluating the impact of current and long-range academic plans on financial resources
  • Develops comprehensive financial and trend analysis and recommends and allocates resources to specific programs and department activities.
  • Identifies budgetary strategies, underutilized resources, and cost control methods.
  • Provides financial management oversight for the department's temporary academic support (TAS) budget. Proposes and implements annual TAS budget plans partnering with the department leadership, CoE, CDSS, and campus. Analyzes and reviews TAS spending trends for short-term and long-term planning purposes, Partners closely with EECS enrollment advisers on concurrent enrollment and other special program budget matters and analyze their impact on EECS courses and TAS budget.
  • Oversees gift donations and revenue-generating programs (e.g. MEng Program, CoE GLOBE Program, Summer Sessions, concurrent enrollment activities, etc.)
  • Recharge Administration: Oversees management of a complex recharge organization, consisting of institutional, departmental, and recharge-based funding, as well as external grants, state funds and donations. Partner with IT Director (IRIS) and Financial Services Managers to ensure effective program management.


20% Consultation and Executive Advising to Department Leadership and Senior Management

  • Interacts with the leadership and higher-level management on controversial situations, customer negotiations, influencing and persuading others, and matters concerning several functional areas. May require influencing and persuading other managers in other departments, ORUs, institutes, colleges and/or schools at Berkeley. Works directly with Assistant Deans and Assistant Vice Chancellors on matters relating to policy development, resource acquisition and strategic planning.
  • Provides consultation and management direction to maintain continuity and coordination among the faculty, faculty committees, and administrative units.
  • Provides a wide variety of reports, both regular and ad-hoc, for the Chair, faculty, college, campus and University administrators for strategic planning purposes (e.g., Faculty FTE plans, FTE data surveys, APR reports, etc.).
  • Provides high-level advice and scope on important department issues facing the Department Chair, the Department Vice Chairs, the Executive Committee, and senior managers.
  • Participates in the department faculty meetings, EECS Executive Committee meetings, CDSS and EECS Chairs meetings, CoE's Deans/Chairs, and CoE's Executive Committee meetings.


Required Qualifications

  • Bachelors degree in related area and/or equivalent experience/training.
  • Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
  • Excellent ability to establish metrics for department and employee goals.
  • Thorough knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
  • Very strong ability to quickly evaluate complex issues and identify multiple options for resolution.
  • Ability to understand complex problems of management in a research and teaching environment, including knowledge of the principles, practices, and theories of management, particularly of academic institutions.
  • Outstanding analytical skills to compile and report complex data on departmental activities which may differ from centrally stored data. Ability to identify and explain anomalies.
  • Excellent interpersonal skills to effectively lead, motivate and influence others and develop and maintain high standards of customer service.
  • Excellent project management skills, including the capability of managing capital projects.


Preferred Qualifications

  • Thorough knowledge of common campus-specific and other computer application programs.


Salary & Benefits

Salary is commensurate with experience. This is an exempt, 100% FTE career position.

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Referral Source info
This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of "UCB Employee" and then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.


Diversity Statement

Please include, as part of your application a brief (1-2 paragraph) statement on your contributions to diversity, equity, inclusion, and belonging in your professional experience.

Advancing diversity, equity, and inclusion are fundamental to our UC Berkeley Principles of Community, which states that "every member of the UC Berkeley community has a role in sustaining a safe, caring, and humane environment in which these values can thrive."

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct



To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=41292&PostingSeq=1


jeid-a477b6080d0cfe4aa3b05b47332ba92e

 
Please reference AcademicKeys.com in your cover letter when
applying for or inquiring about this job announcement.
 
 

Contact Information

 
Please see the job description for contact details
pertaining to this university job announcement.

 

Refer this job to a friend or colleague!



New Search | Previous