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Job ID: 144547

Director of Business Services (4629U) BAMPFA 8997
University of California Berkeley

Date Posted Jul. 13, 2020
Title Director of Business Services (4629U) BAMPFA 8997
University University of California Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Director/Manager
  • Business & Administration

Director of Business Services (4629U) BAMPFA 8997

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: July 28, 2020

Departmental Overview

The mission of the UC Berkeley Art Museum and Pacific Film Archive (BAMPFA) is to inspire the imagination and ignite critical dialogue through art, film, and other forms of creative expression. BAMPFA has developed an international reputation for its active and ambitious exhibition programs, as well as for the quality of its art and film collections and research resources. BAMPFA is an institution with a stellar history and an exciting future. For more information, visit our website


The Business Services Director is responsible for the fiscal control, budgeting, accounting, billing, and financial reporting for the Berkeley Art Museum and Pacific Film Archive operating budget. This budget is comprised of more than 150 funds from a variety of revenue sources with specific administration and reporting requirements and over 50 distinct departmental areas and projects.
  • Creates, oversees, and tracks BAMPFA's annual budget, proposal budgets, expenditure projections, analysis of financial data, and forecasting. Responsible for providing analyses for highly complex budgetary, financial and resource projects, often dealing directly with major department managers.
  • Serves as department financial liaison (DFL). Represents BAMPFA views, requirements and objectives to Central Budget Office and Chancellor regarding policies and issues.
  • Counsels managers and supervisors regarding the best options to achieve departmental goals while in compliance with all regulations, especially regarding vendor payments, Procurement, and Contracts and Grants.
  • Develops, prepares, and submits customized reports to internal and external customers including the Board of Trustees Finance Committee, Senior Management, and departmental budget managers.
  • Responsible for allocating revenues and expenses in a manner that maximizes annual and endowment campaign resources.
  • Involves pre-award and post award grant administration including compliance with regulations, terms and conditions, and financial management and reporting.
  • Develops and implements financial transaction processes and procedures and trains BAMPFA staff on financial activities.
  • Ensures that revenues are appropriately deposited and recorded. Tracks and ensures proper disbursement and allocation of restricted grant and donation funds.
  • Oversees implementation and customization of campus policies and programs at BAMPFA, ensuring successful implementation, effective communication, etc.
  • Researches and provides guidance to senior department staff on pledge and gift documentation requirements, pledge letter creation, and other technical major gift legal requirements.
  • Ensures that revenues are appropriately deposited and recorded. Tracks and ensures proper disbursement and allocation of restricted grant and donation funds.
  • Serves as back-up for the HR Generalist and the Business Services Associate performing specialized tasks, including payroll, HCM BearBuy, and cashiering.

Required Qualifications
  • Advanced knowledge of financial or accounting concepts, policies and procedures, as well as related accounting and regulatory compliance requirements.
  • Advanced knowledge of or the ability to learn quickly, campus and system-wide financial processes and procedures.
  • Strong inter-personal skills and ability to work effectively across the organization at all levels.
  • Skills must include sophisticated service orientation, ability to multi-task effectively in a varied, high volume environment, sound judgment and decision-making, critical thinking, creative problem solving, and effective verbal and written communication skills.
  • Requires highly developed analytical skills sufficient to develop and implement financial data management and reporting systems.
  • Requires skills in project management, leadership, and process re-design.
  • Leadership skills to provide guidance, coaching and mentoring to professional and support staff.
  • Knowledge of the organizational environment of art museums to understand institutional priorities, issues, motivations, and constraints.
  • Highly developed strategic planning, critical thinking, persuasion and negotiating skills.
  • Highly developed skills in leading and facilitating groups and meetings, and making presentations.
  • Strong experience or the ability to learn campus systems quickly. Proficiency in or the ability to learn quickly BFS, BAIRs, Cal Reporting, CalPlanning, Cal Answers, RA Workbench, BearBuy, OTRS, and HCM.

  • Advanced degree in related area and/or equivalent experience/training.

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience up to $98,900.00.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit


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