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Administrative Manager 1 (0547U) - 40066
University of California, Berkeley
Administrative Manager 1 (0547U) - 40066
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
The job is in the Department of Linguistics. The Department, within the Social Sciences Division of the College of Letters and Science, is highly regarded in the linguistics community. Our faculty and students have close contacts with other departments and programs on campus, including Anthropology, Cognitive Science, Computer Science, Education, Native American Studies, Philosophy, Psychology, and many language and literature departments. We are home to several laboratories and a language archive. The department consists of 25 faculty, including adjuncts and emeritus, approximately 40 graduate students and 100 undergraduate majors. We also host post-docs, visiting scholars, researchers and 4 staff FTE.
Application Review Date
The First Review Date for this job is: 08/11/2022.
- Provides interpretation of campus academic and fiscal policies to Chair and faculty.
- Serves as liaison to the College of Letters and Science, Berkeley International Office, and Academic Personnel.
- Develops and implements department procedures to ensure compliance with relevant campus policies.
- Consults with Chair on academic senate and non-senate personnel cases including appointments, merits, promotions, awards, and leaves.
- As the Department's most senior staff member, has oversight and responsibility for completion of all administrative services which typically includes all or most of the following functions: IT, facilities, student services, internal contracts and grants, budgetary financial management, recharge administration and/or human resources.
- Completes cyclical responsibilities in which some functions may require more or less attention, depending on the time of year or competing unit priorities.
- Conducts short- and long-range planning and analysis for administrative services and support operations to determine resource allocations.
- Develops business processes and procedures to attain unit financial goals and to protect department assets.
- Manages all fiscal matters in the department including planning the annual budget and managing all operational, instructional, and internal research budgets; permanent and temporary academic and staff salaries, Summer Sessions and other discretionary budgets, endowment funds, internal grants and gifts; authorizes expenditures.
- Develops and implements internal controls; prepares budgets and reports for spending and future needs; develops and implements methods for increasing the departments' operational efficiency; recommends budgeting strategies to enhance academic performance within spending limits.
- Academic personnel: Has oversight and responsibility for completion of processes for searches, appointments, merits & promotions, NSF/Lecturer re/appointments, retentions & recalls, sabbaticals & leaves.
- Analyzes policy and advises Chair and faculty on permanent and temporary faculty issues.
- Attends faculty meetings.
- Staff personnel: Supervises professional student services staff and additional staff as added/needed.
- Hires, trains, establishes goals & objectives, develops, coaches, evaluates performance, and recommends salary actions; takes disciplinary action when necessary.
- Promotes professionalism, performance management, and career development.
- Organizes the overall work of the unit; identifies and evaluates priorities; delegates or reallocates general responsibilities and specific tasks; establishes or revises operating procedures.
- Meets regularly with staff, keeps them informed of changes, policies, and procedures both in the department and across the campus.
- Provides counsel and support to the Chair.
- Assists various department committees and groups (i.e., Climate, Colloquia, SLUgS, BLS, fora).
- Oversees curriculum planning and scheduling for adherence to budget, teaching loads, and available instructors.
- Communicates department, college, campus, and system-wide information, policies, and procedures to the department.
- Assigns, oversees and ensures completion of special projects, the coordination of unit programs (lectures, workshops, and conferences), oversees annual events (Fall orientation meeting, BLS Workshop, prospective graduate student visit, Cal Day, Commencement, etc.).
- Coordinates fundraising and outreach (i.e., Big Give, end-of-year) through communications (email, website, Facebook), email appeals, and acknowledgements.
- Professional/career development: Attend workshops, trainings, conferences and meetings.
- Represent the department on committees or focus groups at the division, college or campus level, as needed or requested.
- Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management, rules and regulations, and mechanisms for budget, account, and fund management and/or personnel management under labor contract(s) and personnel policy.
- Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and/or accounting and payroll.
- Analytical skills with the ability to quickly evaluate complex issues, define problems, research and analyze relevant information, assess alternative solutions, and recommend appropriate course of action.
- Well-developed interpersonal skills including tact, diplomacy, flexibility, and ability to establish and maintain cooperative working relationships.
- Demonstrated ability to establish and maintain cooperative relationships with faculty, students, and staff.
- Excellent oral and written communication skills with the ability to conceptualize and communicate effectively to diverse audiences; ability to edit/proofread administrative documents.
- Skills in organization and customer service to effectively manage multiple important priorities.
- Ability to set priorities; to obtain timely feedback; to lead a team of professional staff; and to work independently.
- Demonstrated management and conflict resolution skills to effectively lead and motivate others.
- Skill in management, supervision, selection, training, direction, discipline, and evaluation of support staff.
- Knowledge of and/or ability to learn relevant University-specific business applications and student systems (UC Path, SIS, CalAnswers, CalPlanning, AP Bears, AP Recruit, etc.).
- Thorough familiarity with basic office computing software (Google Suite , Word, Excel, Powerpoint, etc.).
- Demonstrated ability to acquire knowledge in the areas of academic personnel policies and procedures, as well as Unit 18 personnel.
- Bachelor's degree in related area and/or equivalent experience/training.
Salary & Benefits
This is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for full UC Benefits. Annual salary is commensurate with experience within the range of $120,000.00 to $140,000.00.
For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
How to Apply
Please submit your cover letter and resume when applying.
Please include, as part of your application a brief (1-2 paragraph) statement on your contributions to diversity, equity, inclusion, and belonging in your professional experience.
Advancing diversity, equity, and inclusion are fundamental to our UC Berkeley Principles of Community, which states that "every member of the UC Berkeley community has a role in sustaining a safe, caring, and humane environment in which these values can thrive."
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=40066&PostingSeq=1
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