The Tufts University School of Medicine’s Department of Public Health and Community Medicine houses the Public Health and Professional Degree (PHPD) Programs that confer the Doctorate in Physical Therapy (DPT), Master of Public Health (MPH), Master of Medical Science (MMS) by the Physician Assistant Program, Master of Science in Health Informatics and Analytics (MS-HIA), and Master of Science in Biomedical Sciences (MBS).
The Office of Student Services for the Public Health and Professional Degree Programs oversees the administrative operations of the Medical School’s graduate programs inclusive of admissions, registration, career services, and student services functions for about 1,000 plus students on the Boston Health Sciences Campus. The Office of the Registrar is a division of the Office of Student Services and is responsible for the management of registration functions, course scheduling and evaluation, information systems, grade reporting, the generation of transcripts, maintenance of student records, production of enrollment/statistical reports, graduation and commencement, and enrollment and degree verifications.
This role in the Registrar’s Office is offered as hybrid (combination of onsite and remote) where you are required to be onsite at our Boston, MA Health Sciences campus 2-3 days per week. Specific days and schedule will be determined between you and your manager
What You'll Do
The Assistant Registrar oversees the management of student academic records, class scheduling, course registration, grading, and degree tracking. This individual updates course and student information in the student information system. S/he ensures the integrity and confidentiality of student records and may train others to use the system. The Assistant Registrar creates standard and ad-hoc reports, participates in updating paper or electronic department communications, and participates in the development of office policies and procedures.
- Collect, analyze, coordinate and update courses in the student information system each semester; ensure that information is accurate and produce a variety of reports.
- Work closely with the registrar and associate registrar to prepare all term related information; may coordinate with faculty and administrators to produce academic schedules.
- Participate in the creation, editing and distribution of both paper and electronic communications regarding courses, schedules, academic calendars, etc.
- May train others to use the student information system; may advise school community on matters relating to registration policies and procedures.
- Use enrollment data to create standard and ad-hoc reports for a variety of constituents.
- Participate in the review and development of office policies and procedures.
- May represent the school or function on university or school-based committees or projects.
- May certify enrollment forms, transcripts
- May supervise clerical functions in the registrar’s office.
What We're Looking For
- Knowledge and skills as typically acquired through a Bachelor’s degree and 2+ years of related registrar or student services experience.
- Knowledge of Microsoft Office suite and student information systems, solid communication skills, strong problem solving ability, effective public speaking skills, and ability to work with multiple constituencies are required.
- Experience in a university setting, knowledge of laws and regulations affecting student records