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Associate Director, Systems (0656U), Undergraduate Admissions - 45153
University of California, Berkeley
Associate Director, Systems (0656U), Undergraduate Admissions - 45153
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.
The Office of Undergraduate Admissions (OUA) must provides a fair opportunity for every applicant to obtain admission to the University, operates in a professional manner that ensures positive staff morale, and values hard work and dedication. The team communicates and collaborates effectively, presents a coordinated effort to standardize procedures and document best practices, offer a variety of methods for professional development, and provides first class customer service in a cost-effective and transparent manner.
Application Review Date
The First Review Date for this job is: November 29, 2022
- Designs and implements systems and operational practices and procedures to carry out admission policies which are promulgated by the faculty.
- Ensures that system functions and business processes adhere to campus policy and that operational deadlines are met.
- Manages the impact of any changes in policies or practices in systems demands.
- This may include workload issues, commitments of staff time and resources, or the timing or appropriateness of enhancements or new functions.
- Responsible for ensuring the integrity and timeliness of admission data which is passed to other campus units. This includes crucial profile data that can, among other things, affect a student's ability to register, to receive financial aid or housing, to receive appropriate academic advising, or to receive a Berkeley Transcript.
- Various responsibilities of the incumbent requires careful coordination and collaboration with the UC Office of the President, the UC system's application processing service provider (UCAP), the Office of Financial Aid and Scholarships, the Office of the Registrar, CALSO, Housing, and the Schools and Colleges on campus, and the Academic Senate.
- Interaction frequently requires the ability to gain cooperation of others, conducting presentations of technical information concerning specific projects and schedules.
- Responsible for maintaining controls which safeguard the confidentiality of systems processes to ensure that applicants' privacy is protected and that Federal Privacy Act regulations are met.
- Provides OUA input to the development and implementation of campus-wide technical initiatives affecting both new and continuing students.
- Directs the work of the team, which is responsible for the integrity of the admission files.
- At the direction of the Assistant Vice Chancellor & Director represents the office in meetings or speaking engagements at schools, conferences, or in interviews with the media, and represents the institution in such a manner as to promote goodwill and public support.
- Serves as a member of the OUA leadership team which directs all functions of OUA and manages the workings of the office on a daily basis.
- Directly supervises 6.00 FTE at the professional level.
- Makes decisions on performance, salary actions, hiring decisions and other human resources related issues of managed staff.
- Complies with University, campus and departmental policies governing performance appraisal and professional development.
- Establishes expectations and goals relative to tasks assigned to the student affairs team that they manage, and provides guidance and assistance on most complex issues.
- Responsible for maintaining a state-of-the-art knowledge of best practices, policies and procedures in the field of undergraduate admissions, Slate and Campus Solutions.
- Participates in professional organizations, such as the Slate Summit, Alliance, UC system and on a regional and national level, making presentations or participating on panels where appropriate.
- Advanced knowledge of education theory, policy, practice, and evaluation.
- Requires knowledge of business analysis function.
- Significant knowledge of and/or ability to learn the goals and mission of the University as they relate to academic preparation, recruitment, and advanced-standing admission.
- Verbal and Written Communication, Quantitative and Analytical skills.
- Experience with Critical Thinking, Persuasion/Negotiation, Mentoring, Leadership/Management, Problem Solving, Human Resources policies and procedures relating to management responsibilities.
- Knowledge of organizational development strategies and practice.
- Advanced knowledge of fiscal management policies and practices and University personnel management policies and practices.
- Bachelor's degree and/or equivalent work experience with an emphasis in computer science, data processing, computer information systems, or a related field.
- Significant knowledge regarding UC Berkeley's Colleges/schools general education policies and requisite transfer preparation.
- Previous experience working with Slate, Campus Solutions, Banner or equivalent systems.
- Previous SQL reading and writing experience
- Typically 2-5 years of experience managing an information technology organization.
Salary & Benefits
- This is a full-time (40 hours per week), career position that is eligible for full UC benefits.
- This position is exempt and paid monthly. The annual salary for this role is commensurate with experience.
- For information on the comprehensive benefits package offered by the University visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
This is a remote-friendly position, eligible for 100% remote capability.
How to Apply
Please submit your cover letter and resume as a single attachment in the Resume section of your application.
Referral Source info
This job is part of the Employee Referral Program. If a UC Berkeley employee is referring you, please ensure you select the Referral Source of "UCB Employee" and then enter the employee's Name and Berkeley email address in the Specific Referral Source field. Please enter only one name and email.
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=45153&PostingSeq=1
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