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Job ID: 210319

Maintenance Manager
Marian University

Date Posted May 4, 2023
Title Maintenance Manager
University Marian University
Indianapolis, IN, United States
Department Facilities
Application Deadline Open until filled
Position Start Date Available immediately
  • Director/Manager
  • Facilities Operations
As a part of a diverse community of faculty and staff who represent many faith systems and worldviews, Marian University seeks a Maintenance Manager who will promote Marian University’s Catholic Franciscan mission and identity by working closely with the Director of Campus Operations to oversee and lead maintenance procedures and actions for the university.

General Statement of Job:
  • The Maintenance Manager oversees the maintenance and repair operations for all University facilities, ensuring structural soundness, operational efficiency, ongoing maintenance, and safety

Responsibilities include but are not limited to:
  • Actively engages the Catholic Franciscan mission and identity of Marian University by modeling the Franciscan Sponsorship Values, honoring the legacy of the founding congregation, promoting unity in diversity, and integrating the Catholic Franciscan Intellectual traditions in courses, programs, and services.
  • This includes overseeing a team of technicians, ensuring appropriate delegation of responsibilities and assignments to ensure timely and accurate delivery of services, to include preventive and predictive maintenance, and on-call repair services
  • Maintenance Manager ensures team is appropriately trained and following proper safety requirements and established procedures in all areas
  • Directs an extensive and comprehensive campus-wide facilities preventive, predictive, and planned maintenance program; ensures appropriate utilization of institutional work-order system that supports the system
  • Establish priorities, assign, and coordinate the activities of technician team and service contractors in the comprehensive facility maintenance and repair services, carried out campus-wide
  • This involves coordinating with stakeholders across campus and ensuring that needs are met, appropriately prioritized, and work is completed
  • Perform first assessment of equipment/system failures, customer complaints, and other issues that arise requiring eyes-on evaluation, coordinating as appropriate with other stakeholders and developing and implementing recommended solutions
  • In partnership with the Safety & Training Manager, ensure that all team members have up-to-date training related to their work assignments, and ensure compliance in the basics of life safety, employee (team) safe practices, and compliance with OSHA, EPA, IDEM, and similar regulations
  • Maintain awareness and knowledge of major building systems infrastructure in each building to support maintenance technicians and provide support in relief of building personnel
  • Cultivate and maintain awareness of best practices in higher education for maintenance support services
  • Oversee service technician contracts to assure compliance with job specifications and cost agreements
  • Reduce potential for loss by ensuring that critical system operational procedures (i.e., fire alert and suppression systems, exit lighting, etc.) are operational and in full compliance with current standards and codes
  • Establish and direct annual maintenance program, to include off-season testing/overhaul as well as seasonal start-up and shutdown
  • Continuously survey and assess stakeholder satisfaction with maintenance services; identify shortcomings, quality of repairs, and customer communications; take prompt, positive action to maintain high levels of customer service
  • Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; addressing complaints and resolving
  • Leads a team that provides operational expertise in services while providing hands on execution management of Operation.
  • Builds, develops, and leads a management team and staff capable of carrying out organizational objectives.
  • Manages compliance with all local state and federal regulation and codes and maintains all associated records and reports
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Responsible for recommending projects which can be completed by using campus resources or outside contractors due to the project scope and/or cost.
  • Responsible for possessing a moderate level of expertise in skilled trades which include HVAC, electrical, plumbing. locksmith and carpentry.
  • May be required to operate trucks, lifts, tractors, and attachments used to support to use of equipment as needed.
  • Collects data for preparing estimates, labor hours, expenses, and other metrics
  • Acts as liaison between departments, customers, clients, employees, and subcontractors
  • Conduct and attend meetings to communicate top down, and bottom up on a consistent real time basis, with customers, clients, and employees
  • Responsible for managing and adhering to University maintenance budget.
  • Assists with plans, budgets, and schedule modifications including cost estimates bid sheets and contracts
  • Effective oral and written communication
  • Excellent interpersonal and coaching skills
  • Strong organizational and time management skills, with the ability to manage competing priorities.
  • Demonstrated accuracy, thoroughness, and quality of work.
  • Highly motivated, self-directed work ethic
  • Ability to identify and problem solve in an effective manner.
  • Must be able to utilize data to inform and implement decisions.
  • Ability to establish and maintain effective relationships with employees and leadership.

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