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Assistant Dean for Business & Financial Operations

Position Information

Position Title: Assistant Dean for Business & Financial Operations
Department: SEAS Dean's Office
Posting Link: https://www.ubjobs.buffalo.edu/postings/53932
Job Type: Full-Time

Posting Detail Information

Position Summary

• Provide strategic guidance to Unit Business Officer, Dean, and relevant Unit leadership on all Business Operation related items.
• Provide guidance, information, and support to Unit faculty/staff related to Business Operations processes, procedures, requirements, etc.
• Develop and implement procedures and practices to support the overall financial operations of the Unit.
• Organize and conduct regular meetings with appropriate Unit staff to disseminate relevant information including regular communication and collaboration with Departmental Directors of Administration.
• Participate in relevant Unit leadership meetings as required.

• Manage central transactional processes for Unit including, but not limited to, fund management, account creation, deletion, monitoring and maintenance, budget management, procurement, payables/receivables, revenue deposits & transfers, travel & other expenditure reimbursements, fee management, student appointments, tuition scholarship & stipend processing, startup fund management, transaction management, credit card management, and reconciliation of accounts across all funding sources.

• Create various financial reports and presentations as needed to illustrate financial position of Unit/Departments/Centers.
• Utilize financial analysis and budget forecasting to shift resources appropriately and offer guidance to Unit Business Officer and Dean.
• Coordinate, track, and fulfill the Annual Resource Planning Process financial investments and submissions for Unit in conjunction with the Unit Business Officer and Dean.
• Coordinate ASEE, U.S. News and other Financial Reporting for Unit in conjunction with Unit Business Officer and Director of Assessment & Accreditation.
• Provide monthly budget reports to departmental units.
• Fulfill various University & SUNY requested expenditure reporting requirements including, but not limited to, fee expenditures and SUNY EIP fund expenditures

• Motivate, guide, direct, supervise, support and evaluate 3 full-time employees.

• Create, maintain, and manage relevant Financial data for the Unit.

• Assist in developing, implementing, and regularly reviewing applicable departmental policies related to overall business operations.
• Ensure that all IRS, State, UBF and University guidelines are followed in the handling of Unit funds.
• Assist with routine internal audit reviews and requisite actions related to any findings.
• Operate Department in accordance with all applicable Unit, University, State, and Federal regulations.

• Assist with necessary management of University Financial System including departmental access management, entity/hierarchy structure and account associations, account management, budget revisions, and related items.

• Assist with the development and monitoring of comprehensive Unit wide budget.
• Responsible for creating the annual Unit budget projection and related unit budget templates.
• Monitor approved budgets for variance from plan and address with unit and report to supervisor as necessary.

• Coordination of financial transactions for Unit.

• Serve as liaison to University Financial Services, Travel Services, Procurement, Internal Audit, UBF, Resource Planning, and SUNY EIP program administration for Unit
• Other duties as assigned

Minimum Qualifications

• Bachelors degree in a related field from an accredited institution.
• Five years experience managing and administering complex financial systems and transactional processes with progressing levels of responsibility.
• Experience in working with complex business systems and systems, account management, transaction management, budget management, data management, financial projections and modeling, financial reporting and new business process implementation

Preferred Qualifications

• Masters degree in Business Administration, Management, Finance or related field
• Seven or more years of applicable experience with progressing levels of responsibility
• Departmental or business unit leadership
• Supervisory experience
• Experience within higher education

Physical Demands


Salary Range
Commensurate with Experience

Special Instructions Summary


Is a background check required for this posting?
No

Contact Information

Contact's Name: Ria Iliadou
Contact's Pronouns:
Contact's Title: Director of Recruitment & Faculty Affairs
Contact's Email: eiliadou@buffalo.edu
Contact's Phone: 716-645-1407

Posting Dates

Posted: 11/05/2024
Deadline for Applicants:
Date to be filled: 01/01/2025