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Job ID: 167849

Chief Procurement Officer
Tufts University


Date Posted Sep. 22, 2021
Title Chief Procurement Officer
University Tufts University
Medford\/Somerville, MA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Senior Executive Officer
  • Financial Planning/Budget Management
 
 

Chief Procurement Officer – (21001818)

Description

Tufts University has retained Lutzer Global Inc., a search firm, to assist in the recruitment of the Chief Procurement Officer. Please direct all nominations and application materials to Tufts by using the contact information at the end of this posting.

The Finance Division is responsible for the treasury, procurement, budgeting, accounting and risk management functions for the University. The Procurement Organization oversees the procurement process which includes managing a spend over $300 million.

Reporting to the Vice President of Finance and Treasurer, the Chief Procurement Officer (CPO) will manage the entire procurement process and procurement organization. Tufts is undergoing a transformational process to build a best-in-class procurement organization. Leads the entire procurement process and procurement organization. Oversees the procurement of goods and services and ensures that procurement meets university needs. Establishes strategy, processes, and policies used to guide procurement and ensures procurement policies and procedures meet internal and external compliance and overall requirements around diversity initiatives, social responsibility goals, vendor management, supplier diversity and other programs.

Essential Functions:

Overall Goals and Objectives
Manages a team of 13 people and creates an infrastructure that will yield the results needed with the goal of becoming a best-in-class procurement organization within five years. The leader will be a highly effective change agent. They will be expected to develop a strategic roadmap for transformation and build out a customer- centric procurement function. The key goals will be to improve customer satisfaction and create a highly responsive procurement/service organization that delivers the optimal total cost of ownership for all goods and services for the University.

Stakeholder Engagement
Builds strong relationships with internal customers, solves operational problems and provides an enhanced procurement experience to the internal customers. Measures internal customer satisfaction and enhances people, process and technology to address the needs of internal customers. The CPO will need to be a trusted adviser to the senior leadership and internal customers in all matters related to procurement across all of the schools within the University. The CPO will develop an approach of hyper-open communication which will include complete and full transparency, and timely proactive concise communication with internal customers regarding end-to-end procurement.

Measurable Goals and Outcomes

Develop KPIs and procurement metrics to measure and evaluate the end-to-end procurement function.
Develop the team’s category knowledge across all categories of spend with the goal of becoming a trusted adviser to all internal customers. Establish multi-year saving goals and sourcing initiatives for each all categories of spend.
Improve spend analytics to facilitate greater spend aggregation across the University.
Optimize the existing contracting module and increase training across the University.
Manage all aspects of contracting compliance, including any applicable FAR compliance.
Increase the use of electronic invoicing and electronic payment.
Develop Supplier Relationship Management (SRM), vendor management, create a robust supplier diversity program, an enhanced e-Procurement function and procurement risk management in the functional areas.
Develops Strong Teams and Compelling Workplace
Mentors, trains, and develops a strong team which will meet the operational and strategic needs of the university. Establishes goals, monitors and coaches progress, assesses performance, and provides necessary developmental opportunities. The CPO will build a procurement organization in which innovation, collaboration and excellence in procurement becomes a model to emulate by other academic and research institutions.

Qualifications

Basic Requirements:

Knowledge and skills as typically acquired through completion of Bachelor’s degree from an accredited college or university with a minimum of 10 years of increasingly progressive experience in indirect procurement with a high degree of complexity in a decentralized environment. Experience managing a spend of greater than $300 is preferred.
Track record as a successful change agent with proven ability in leading significant procurement transformations.
Extensive and diverse category knowledge across an array of indirect spend categories.
Customer- focused leader with superb skills in stakeholder engagement and relationship building.
Track record of aggregating spend in organizations that are decentralized and highly complex.
Long track record as a successful change agent with superb skills in the process side of procurement transformation, procurement/financial systems, analytics and stakeholder engagement.
Adept at process mapping and creating a plan for process driven transformation.
Experience leveraging people, process and technology in a procurement transformation to achieve a best-in-class procurement function.
Deep knowledge of procure-to-pay, process side of procurement and procurement tools, formalized spend analytic tools, e-Procurement, Supplier Relationship Management (SRM), vendor management, procurement risk management, supplier diversity and compliance with procurement regulations and contracting.
A quantitative and method- based approach to decision making.
Extensive experience as process owner of procure-to-pay tools.
Executive presence with superb written and oral communication skills.
Articulate and inspiring leader who will inspire, inform and motivate others.
Possesses and demonstrates high personal integrity and ethics committed to the mission of Tufts.
Preferred Qualifications:

An advanced degree of MBA or JD.
Additional professional certifications in procurement (e.g. CPM) are preferred.
Knowledge of Jaggaer systems.


 
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