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Job ID: 176504

Director of Graduate Student Funding (0307U) 26805
University of California, Berkeley

Date Posted Jan. 12, 2022
Title Director of Graduate Student Funding (0307U) 26805
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Director/Manager
  • Graduate Education
    Financial Planning/Budget Management

Director of Graduate Student Funding (0307U) 26805

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

As a central service center for the entire campus, the Graduate Division works to guide and assist students from the moment of admission, through the various milestones of their progress, to the completion of their degree requirements. We provide academic, personal, and professional support services that are vital to the everyday well-being and life-long successes of Berkeley master's, professional, and doctoral students.

As the authoritative resource and chief advocate for graduate education, the Graduate Division ensures the equitable administration of policies governing graduate studies across Berkeley's 14 schools and colleges. As the administrative arm of the Academic Senate's Graduate Council, we partner with the faculty and staff of each program and the deans of each school and college to maintain the world-renowned quality of Berkeley's graduate education.

Application Review Date

Posted will remain open until filled.

Applications will be reviewed on 1/24/2022.


Manages the student funding enterprise for graduate student funding at Berkeley. Oversees daily operations, and recommends changes to policies and procedures to ensure accurate, efficient, and timely delivery of student funding, support and advisement of departmental and campus advisors related to graduate student funding--including ASE and GSR appointments, and that is in compliance with regulations and supports departmental objectives.


Operational and Organizational Management

  • Manage operations of functional area; Provides direction to subordinate supervisors and / or staff; Makes decisions on performance, salary actions, hiring, and other human resources related issues of managed staff; Recommends professional development opportunities for staff; Oversees internal control structure for functional area.
  • Oversee the reconciliation of all student award expenditures and balance sheet accounts of approximately 12,000 graduate students, with an annual budget of approximately $67 million.
  • Oversee the development, implementation, review, and update for procedures regarding the processing of individual student awards within the policy parameters of Graduate Council, funding agency, and applicable government agencies.
  • Supervise the interview process and/or faculty review & recommendation process for institution-sponsored extramural fellowships (e.g., Doctoral Dissertation Research Abroad and Fulbright-Hayes). Understands and adheres to best practices related to equitable review and selection.
  • Supervise the auditing of edit reports to ensure that corrections are made in an accurate and timely fashion by Student Funding staff members, and that students are not disadvantaged as a result of clerical errors.
  • Identify, recommend and supervise the processing of any policy exceptions made by the Graduate Division Associate Deans. Counsel all levels of departmental staff and faculty regarding the necessary procedures for processing exceptions to policy. Responsible for ensuring that all exceptions are tracked and processed in a timely manner.
  • Work with Dean, Associate Dean, and Grad Div staff leadership to make decisions on special funding requests from faculty, departments and divisions/schools.
  • Oversee the updating of processing individual fellowship application forms, manuals, brochures, website, and training materials.
  • Supervise and oversee the design of training for departmental staff in regard to fellowship administration.
  • Supervise the processing of fellowship announcements, including their addition to listserv and databases.
  • Supervise the recruiting of volunteer faculty to serve as readers for the review and selection process of the Special Fellowship awards. Oversee the communication, scoring, timing, and final announcements to departments and award recipients.
  • Maintain up-to-date knowledge of all policies and procedures as they relate to Academic Student Employees (ASEs/GSRs), including applicable benefits and remission. Serve as campus-wide resource for questions and problem solving in this area. Work closely with Employee and Labor Relations and Academic Personnel Office, in addition to Graduate Division's UAW Grievance Specialist, keeping current with grievances and contract renewals. Ensure that Academic Student Employee salaries and remissions are adjusted in accordance with union agreements. Ensure that staff and faculty are kept current and compliant with funding regulations.
  • Public outreach to students, departments, and other campus stakeholders regarding student funding; represents the Graduate Division at systemwide and other external meetings related to graduate student funding and employment.
  • Responsible for compliance of eligibility criteria to hold Academic Student Employees (ASEs/GSRs) positions.

Compliance and Security

  • Participate in annual financial and programmatic audits; Recommends and manages development of IT systems and interfaces with external systems to effect efficient delivery and reporting of student aid for functional area; Ensures security of private information.
  • Supervise the auditing and timely reconciliation of all awards made to students to ensure compliance with internal and extramural funding agency policies.
  • Supervise the auditing of production reports to ensure that fee awards and checks are generated at the appropriate time and for the correct amounts. Work collaboratively with AIS, Office of Financial Aid, and the Office of Business and Finance to resolve any system problems that are impeding timely and appropriate document generation.
  • Supervise the review of all individual student awards to ensure that the award is in compliance with the requirements of the funding agency.

Planning and Policy Analysis:

  • Participate in planning and utilization of federal, state, University, and agency funds for functional area to determine the most effective distribution of funds, given availability, government awarding parameters, and University goals; Ensures compliance of financial aid policies and programs with federal, state, University, agency, and donor laws, regulations, policies, and terms; Participates in interpreting complex historical data and forecasts.
  • In consultation with senior management of the Graduate Division, establish the policies and procedures to allocate Block Grant funds to academic departments; using equity as a lens, review and update procedures regarding applications for and processing of University and extramural fellowships, ensuring adherence to policy parameters of the Graduate Council, the University of California, and external funding agencies.
  • Forecasting and auditing of the Graduate Division's departmental discretionary accounts (allocations) to ensure appropriate expenditure patterns and balances. Oversee and guide team of Financial Aid Officers who work closely with departments to ensure awarding processes runs efficiently and accurately within established policies, procedures, and deadlines.
  • Overseeing the policies and procedures governing the application, review, award process of University and extramural fellowships. Manage operations of individual student award fund assignment programs to ensure the Division maximizes leverage of fund sources and ends the fiscal year with appropriate fund expenditure patterns and balances.

Required Qualifications

  • Strong knowledge of policies, regulations, and practices for awarding financial aid, including needs analysis and packaging.
  • Ability to interpret complex policies and develop procedures to ensure compliance.
  • Thorough problem identification, critical thinking, and problem solving skills; judgment and decision-making ability.
  • Ability to center diversity, equity and inclusion in decision making and to integrate equitable practices into all aspects of resource management;
  • Ability to assess and collaboratively redesign organizational workflow
  • Strong quantitative analysis and resource management skills.
  • Organizational skills and ability to prioritize work for self and others to meet deadlines; project management skills.
  • Strong written and verbal communication, active listening, persuasion, and negotiation skills.
  • Strong customer service orientation.
  • Ability to assess processes and implement improvements.
  • Interpersonal skills including social perceptiveness.
  • Experience using complex databases. Ability to define specifications for database programming. Experience with PeopleSoft Campus Solutions product preferred.
  • Comfort with public speaking and representing Graduate Division to external audiences on topics related to student fellowships and academic employment.


  • Bachelor's degree in related area and / or equivalent experience / training.

Preferred Qualifications

  • Thorough knowledge of University policies, processes, and procedures, including those related to supervising employees.

Salary & Benefits

$86,000 - $127,300 annually. For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Diversity Statement

Please include, as part of your application a brief (1-2 paragraph) statement on your contributions to diversity, equity, inclusion, and belonging in your professional experience.

Advancing diversity, equity, and inclusion are fundamental to our UC Berkeley Principles of Community, which states that "every member of the UC Berkeley community has a role in sustaining a safe, caring, and humane environment in which these values can thrive."

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

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