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Job ID: 198434

Director of Alumni Travel (4715)
Northern Illinois University

Date Posted Nov. 3, 2022
Title Director of Alumni Travel (4715)
University Northern Illinois University
DeKalb, IL, United States
Department Alumni Services
Application Deadline Open until filled
Position Start Date Available immediately
  • Director/Manager
  • Alumni Relations
This position provides an opportunity to work for the NIU Foundation team and engage alumni and donors while traveling internationally.
Position Summary
This position works within the NIU Alumni Association to build engagement and generate revenues through the Alumni Travel Program LLC. Additionally, this director will work within the Gift Planning Team to identify, cultivate, solicit, and steward a portfolio of individual major gift prospects.

Essential Duties and Responsibilities
    • Manage all aspects of guest relations, including fielding calls, visits, and inquiries from both seasoned and potential travelers.


  • Coordinate logistics for travelers, including ensuring that they are ticketed, have appropriate documentation, inoculations, and other requirements to be able to travel.
  • Negotiate contracts with outside vendors including tour companies, airlines, hotels and ground transportations provider for Alumni Travel Programs.
  • Identify, cultivate, solicit, and steward a portfolio of individual gift donors and potential donors. Personal contact and engagement with prospects and donors and securing major gifts will be required on a consistent basis and will be a significant metric which is monitored and evaluated monthly and annually.
  • Generating charitable gift revenue and securing major gifts of $10,000 or more.
  • Act as point of contact for board members after their terms are over. Coordinate information and invitations with those board members.
.Minimum Required Qualifications (SPS)
1. Bachelor’s degree.
2. Four (4) years of experience in tourism or travel.
3. Four (4) years of experience in group travel and international travel planning.
4. Two (2) years of work experience managing projects.
5. Valid U.S. Passport
Additional Requirements (SPS)
1. Deep, personal commitment to diversity in all forms, the recognition of all individuals to mutual respect, and the acceptance of others without biases. Demonstrable commitment to leading by example, modeling diversity, equity and inclusion throughout the university.

2. Demonstrably strong work ethic and entrepreneurial mentality. A high-level of integrity, focus and commitment to achieve ambitious goals is essential.

3. Exemplary track record of professionalism, maturity and discretion in the handling of confidential and highly sensitive information.

4. Must exhibit a thorough knowledge of Foundation and University policies and procedures.

5. Demonstrated exceptional writing skills, strong oral communication with group presentation skills.

6. Excellent organizational, supervisory, and mediator skills.

7. High level of productivity and accuracy.

8. Excellent technology skills and the ability to work productively with tools such as spreadsheets and databases.

9. Exceptional interpersonal skills.

10. Extensive calendaring, heavy use of Microsoft Office and Outlook.

11. Extensive knowledge of all Microsoft products, including Word, Excel, PowerPoint, SharePoint, OneDrive, and O365.

12. Ability to establish priorities, utilize good judgment under pressure, and flexible to handle last minute and unexpected assignments.

13. Function independently with good judgment and initiative.

14. Knowledge of Foundation and University policies and procedures.

15. High quality mindset with the goal of excellence, and a positive and can-do perspective.

16. A flexible attitude and clear ability to modify and adapt as situations.
Preferred Qualifications (SPS)
1. Advanced degree in Tourism / Hospitality, Marketing, Business, or applicable field..
2. Two (2) years of work experience within an alumni association, not for profit organization, or collegiate environment.
3. Experience in managing a travel program which is not the core function of an organization.
4. Experience in development.
5. Ability to speak a second language with fluency.
6. Knowledge of Microsoft Office software and familiarity with appropriate foundation fundraising tools. Knowledge of computerized systems of donor record keeping, data tracking of prospects, and donors.
7. Commitment to the ideals and culture of higher education.
Physical demands/requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Extensive and consistent international travel is required for this position. Use of a personal vehicle is sometimes required. While performing the duties of this job, the employee is regularly required to talk and hear. The employee must be able to walk over uneven terrain, up and down inclined surfaces, and over debris and occasional obstacles during the course of travel and tours. The employee frequently is required to stand for long periods of time; walk; use fingers and hands to feel, grasp, operate or handle objects, tools, or controls; and reach with hands and arms. Must be able to lift and carry 30 lbs regularly, and at times for a significant duration. Additionally, trips can often lend themselves to their own rigors, so physical capacity to spend significant time in areas that may not have immediate access to top-rate medical facilities is required.

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