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Job ID: 140045

Assistant Director, Student Events and Orientation Programs
Bryant University

Date Posted Mar. 10, 2020
Title Assistant Director, Student Events and Orientation Programs
University Bryant University
Smithfield, RI, United States
Department OSTA-Office of Campus Engagement
Application Deadline Open until filled
Position Start Date Available immediately
  • Associate/Assistant Director
  • Student Affairs
    Enrollment Management/Registrar

Assistant Director, Student Events and Orientation Programs
Full Time

Position Summary
The Assistant Director provides programmatic and marketing support for various campus programs, initiatives, and events, with significant focus on first-year student transition and special populations such as commuter, transfer, first-generation, and sophomore students. This position will work to assist in the transition and integration of students and support the mission of the Office of Student Events and Orientation Programs (SEOP), Student Engagement, and the Division of Student Affairs. In collaboration with campus partners, SEOP works to welcome and acclimate students by providing resources, support, and information as part of enriching the new Bryant Student experience and strengthening their connection to the Bryant community. This position requires some night and weekend hours.

Principal Accountabilities
1. Assist in the planning and execution of major university events, including but not limited to, New Student Orientation, Transfer Orientation, and Welcome Weekend.
2. Spearhead planning and execution of major university events, including but not limited to, Family and Friends Weekend, Senior Week, and collaborate with campus partners on annual traditions such as Homecoming and Festival of Lights.
3. Manage logistics, including but not limited to, room reservations, facilities, A/V, dining/catering, assessment and evaluation, and Banner registration for all major events.
4. Coordinate and oversee the Senior Class Committee in partnership with Development/Alumni Relations. This includes fundraising a Senior Class gift, selecting, training, and supervising the planning committee to create programming for the graduating class throughout the year; and plan, market, and execute Senior Week in May.
5. Assist in the development and execution of ongoing new student programs to assist in student transition into college. This includes intentional late-night programming during the fall semester, and continuing support programs throughout the spring semester in collaboration with various campus partners. This may include marketing, registration, and communication throughout the year and a focus on special populations of students such as first year, commuter, transfer, first-generation, and sophomore students.
6. Oversee hiring, training, and supervision of SEOP student employees, providing excellent customer service and information regarding signature events. This includes student employees within the SEOP office, as well as student event staff, Orientation Leaders, and potential supervision of a graduate assistant.
7. Oversee the recommendation, preparation, review, and signing of performer, exhibition, facility and/or service contracts as well as liability waivers and/or disclaimers for signature events and co-sponsoring student organizations.
8. Advise student newspaper "The Archway" by guiding students with recruitment and membership of the organization, as well as serve as the point of contact for outside vendors. Hold regular meetings with student executive board, guide students on selling advertisements, and managing finances. Liaise with technical advisor to assist with layout, best practices, and special issues.
9. Work with student clubs and organizations regarding involvement in campus traditions and large-scale events.
10. Support and collaborate with various departments within Student Engagement for events and programs as needed, as well as the division of Student Affairs.
11. Perform other duties as directed.

Certain requirements are subject to possible modification to accommodate persons with disabilities.

This position is served by an individual with:

  • Master’s degree.
  • Three to five years of relevant professional work experience.
  • Strong knowledge of student development theory and practices is required.
  • Experience in event planning on a college campus is preferred.

Qualities and Characteristics:

  • Excellent customer service skills.
  • Ability to prioritize and multi-task while maintaining attention to detail.
  • Enthusiasm and willingness to learn.
  • Ability to work with diverse student populations and a demonstrated commitment to diversity, equity, and inclusion.
  • Strong interpersonal and communication skills to develop credibility and trust with a wide range of constituent groups.
  • Ability to motivate, train, and manage student workers.
  • Open and responsive to direction and feedback.
  • Demonstrated budget management and contract negotiation skills.

Working Environment
Bryant University recognizes that its position as a leader in higher education is greatly determined both by the diversity of its campus community and its intellectual endeavors. Its commitment to link academic and social diversity for the benefit of the learning and living environment reflects its belief that excellence and diversity are mutually reinforcing objectives. We are committed to building an equitable and inclusive campus community, one that values individual difference and fosters greater understanding of the many facets of diversity and other distinctive characteristics that make us different. We encourage applications from candidates with an appreciation for and understanding of diverse backgrounds and experiences. Learn more about our ongoing commitment to building a community of inclusive excellence.

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