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Job ID: 262643

Associate Director for Facilities and Space Planning, Jacobs School of Medicine and Biomedical Sciences
University at Buffalo


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Date Posted Sep. 17, 2025
Title Associate Director for Facilities and Space Planning, Jacobs School of Medicine and Biomedical Sciences
University University at Buffalo
Buffalo, NY, United States
Department JSMBS Facilities
Application Deadline 10/15/2025
Position Start Date Available immediately
 
 
  • Associate/Assistant Director
  • Facilities Operations
 
 


Associate Director for Facilities and Space Planning, Jacobs School of Medicine and Biomedical Sciences



Position Information

Position Title: Associate Director for Facilities and Space Planning, Jacobs School of Medicine and Biomedical Sciences
Department: JSMBS Facilities
Posting Link: https://www.ubjobs.buffalo.edu/postings/59084
Job Type: Full-Time

Posting Detail Information

Position Summary

The Jacobs School of Medicine and Biomedical Sciences (Jacobs School) at the University at Buffalo seeks a strategic, collaborative, and solutions-oriented Associate Director for Facilities and Space Planning to advance the Schools mission through long-range facilities and space planning. This newly created role will serve as a key partner to senior leadership, providing guidance and oversight of strategic space allocation, capital project planning, and infrastructure investment across the VPHS and the Jacobs School enterprise.

Reporting to the Interim Associate Vice President for Business Operations and Unit Business Officer, the Associate Director will lead the development and implementation of space and facilities strategies that align with the Schools priorities in research, education, and clinical partnerships. The Associate Director will be responsible for analyzing space utilization, facilitating multi-stakeholder planning efforts, and serving as a liaison with campus and external partners on major renovations and capital improvements. This position complements an existing Staff Associate role that oversees day-to-day facilities operations.

Key Responsibilities
Strategic Facilities and Space Planning
    • Lead the development of long-range space planning strategies across basic science, clinical, and administrative units.
    • Develop short- and long-term recommendations to optimize space utilization, support program growth, and advance academic and research goals.
    • Partner with leadership to shape and implement the Schools Facilities Master Plan.
    • Facilitate space planning conversations with department chairs and unit leaders and present findings and recommendations to executive leadership.

 

 
Capital Project Management
  • Serve as the primary liaison for capital planning and renovation projects within the Jacobs School, including needs assessment, budgeting, design coordination, and implementation oversight.
  • Coordinate closely with university Facilities Planning and Design, Capital Planning, and other administrative units throughout project development and execution.
  • Prepare project briefs, feasibility assessments, and justifications for new or modified space requests.
 
Data Analysis and Decision Support
  • Maintain and analyze data on space usage and occupancy to inform strategic decision-making.
  • Lead the development of space management tools, dashboards, and reporting that support transparency and informed planning.
  • Evaluate requests for space or renovations and provide recommendations based on strategic priorities and available resources.

Stakeholder Engagement and Communications
  • Collaborate with internal stakeholders-including faculty, staff, and department administrators-to understand space needs and priorities.
  • Ensure that planning processes reflect the diversity of programmatic needs across education, research, and administrative functions.
  • Draft proposals, presentations, and reports for executive leadership and university-level planning committees.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department, and we qualify as a public service loan forgiveness organization. Learn more about the great benefits the University at Buffalo has to offer.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of Americas leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about University at Buffalo.

The university seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Buffalo, to maintain the excellence of the university and to offer our students richly varied disciplines, perspectives and ways of knowing and learning.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.



Minimum Qualifications

  • Bachelors degree in architecture, planning, engineering, business, or a related field.
  • A minimum of 3 years of progressive experience in space planning, capital project management, or facilities strategy within a large, complex organization.
  • Demonstrated ability to lead strategic planning initiatives and manage complex projects involving multiple stakeholders.
  • Excellent communication, analytical, and organizational skills.



Preferred Qualifications

  • Masters degree.
  • Experience in higher education, academic medicine, or research-intensive environments.
  • Familiarity with space management software or related tools.
  • Experience working with government-funded capital projects or university facilities planning processes.



Physical Demands


Salary Range
Competitive

Special Instructions Summary


Is a background check required for this posting?
No

Contact Information

Contact's Name: Brendan Tom
Contact's Pronouns: he/him
Contact's Title: Director of Human Resources, Jacobs School of Medicine and Biomedical Sciences
Contact's Email: bjtom@buffalo.edu
Contact's Phone: 716-829-2771

Posting Dates

Posted: 09/16/2025
Deadline for Applicants:
Date to be filled:




 
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