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Job ID: 200171

Administrative Manager
Brown University

Date Posted Nov. 22, 2022
Title Administrative Manager
University Brown University
Providence, RI, United States
Department Brown Center for Longitudinal Medical Outpatient Research
Application Deadline Open until filled
Position Start Date Available immediately
  • Director/Manager
  • Administration - General

Administrative Manager

Brown Center for Longitudinal Medical Outpatient Research (COLMR)

Brown University | Providence, Rhode Island

This position provides leadership, direction, and administration of day-to-day operations for the Brown Center for Longitudinal Medical Outpatient Research (COLMR). The Administrative Manager supervises staff for supporting the research and educational functions of the Center and works with COLMR Executive Leadership to develop organizational infrastructure, standard operating procedures, and policies for supporting overall operational efficiency. The Administrative Manager manages operating and grant accounts, oversees the development and coordination of grant proposals, and coordinates human resource operations for COLMR faculty, staff, and trainees. This position works with COLMR Executive Leadership to develop COLMR’s branding efforts, communications, and event planning. The Administrative Manager works with faculty, staff, and senior level executives at Brown, long term care facilities affiliated with COLMR, Brown affiliated Hospitals, as well as regional and national strategic partners, to build and maintain effective relationships to ensure operational effectiveness. The Administrative Manager works with COLMR Executive Leadership to identify personnel, facility, and resource needs and participate in long-term planning for COLMR.

This is a fixed term position with a current end date of 12/31/2025 which may be extended based upon available funding.


Education and Experience:

Bachelor’s degree required (Master’s degree preferred); 

Plus 3-5 years’ experience with managing high volume of workflow in a highly collaborative setting; 

Experience working with corporate and/or government funding agencies preferred;

Experience in pre- and post-award grant management preferred;

Or, equivalent combination of education and experience.

Job Competencies:

Excellent organizational, project, and process management skills; ability to prioritize and work on multiple projects.

Excellent written and verbal communication skills; experience working with diverse populations.

Highly proficient computer skills, including word processing, spreadsheet, database, project management, and communication/collaboration apps.

 Commitment to meeting deadlines and delivering work with high standards

Ability to work independently as well as collaboratively.

 Positive and energetic approach to work.

Familiarity with granting agency (e.g., NIH and private foundation) requirements and grant submission process.

Possesses a willingness and ability to support a diverse and inclusive campus community.

Ability to communicate effectively with community stakeholders, such as LTCF residents and/or families.




Vaccination Requirements:

In order to maintain 90% or greater universal vaccination rates on campus, all newly hired employees at Brown University must receive the final dose of the COVID-19 vaccine before they begin work, unless they are approved for a medical or religious exemption. All employees must also receive a COVID-19 booster within thirty (30) days of becoming eligible. For more information, please visit the Healthy Brown site.

To apply, please use this link to directly view the position on Brown’s Career Site:

Brown University is committed to fostering a diverse and inclusive academic global community; as an EEO/AA employer, Brown considers applicants for employment without regard to, and does not discriminate on the basis of, gender, race, protected veteran status, disability, or any other legally protected status.

About Brown (Please visit our website and get to know us better at:

Located in historic Providence, Rhode Island and founded in 1764, Brown University is the seventh-oldest college in the United States. Brown is an independent, coeducational Ivy League institution comprising undergraduate and graduate programs, plus the Alpert Medical School, School of Public Health, School of Engineering, and the School of Professional Studies.

With its talented and motivated student body and accomplished faculty, Brown is a leading research university that maintains a particular commitment to exceptional undergraduate instruction. Brown’s vibrant, diverse campus community consists of about 4,500 staff and faculty, 6,200 undergraduates, 2,000 graduate students, 490 medical school students, more than 5,000 summer, visiting, and online students, and over 700 faculty members. Brown students come from all 50 states and more than 115 countries. Brown is frequently recognized for its global reach, many cultural events, numerous campus groups and activities, active community service programs, highly competitive athletics, and beautiful facilities located in a richly historic urban setting.

Brown offers competitive benefits such as a generous retirement plan and education programs; details are available at:

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