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Job ID: 225004

Finance Manager - Fin Mgr 1-Fin Gnrlst
University of Minnesota, Twin Cities


Date Posted Nov. 3, 2023
Title Finance Manager - Fin Mgr 1-Fin Gnrlst
University University of Minnesota, Twin Cities
Minneapolis, MN, United States
Department Mechanical Engineering
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Other Administrative Categories
  • Financial Planning/Budget Management
 
 

About the Job

Position Overview
The Department of Mechanical Engineering (ME) in the College of Science and Engineering is seeking a Finance Manager to lead a team of six full-time staff plus student employees. The Department includes 42 faculty, 275 graduate students, 474 undergraduate students and and over 50 admin and research staff. It has annual sponsored expenditures of $12.5 million and non-sponsored expenditures of $15 million. ME offers one of the most versatile engineering degrees to prepare students for careers in energy, biomedical devices, environmental engineering, transportation, design, controls and sensors, thermal sciences, and nanomanufacturing. Its research also reflects this diversity.

This position reports to the Chief of Staff and oversees pre-award support, post-award accounting and compliance, budgeting, financial analysis, financial policy and procedure development, payroll and purchasing. It collaborates closely with faculty leadership and other senior managers responsible for the Department’s education, research, and service missions. We are looking for a thoughtful, motivated, and service-oriented team player to join a flexible, fun, and driven group of faculty and staff in ME.

Areas of Responsibility and Accountability
Team Management and Supervision (30%)

  • Hiring, mentoring, evaluating, and supporting staff professional development.
  • Organizing work processes, determining priorities, and assigning work.
  • Maintain consistent service levels through cross-training.
  • Maintain excellent 2-way communication with staff and engage their ideas in meeting group priorities.

Finance and Grants Management (40%)

  • Oversee the finances of the department; advise the department head and chief of staff on use of department resources, including gifts and endowments, and department-level financial policies. Provide regular reports and analysis.
  • Prepare the annual budget for administrative review, including requests for instructional technology and changes in course fees.
  • Support the undergraduate and graduate programs in managing scholarships, fellowships and the finances of student organizations.
  • Manage pre-award services to reduce the administrative burden on faculty and facilitate timely, accurate submissions to Sponsored Projects Administration (SPA).
  • Oversee all aspects of post-award grants administration, including transaction approvals, cost sharing, rebudgeting, effort certification, no cost extensions, pre-award accounts, subcontract requests, project close outs, internal and external sales, and routine monitoring of sponsored awards. Coordinate with SPA, Sponsored Financial Reporting, and other relevant University offices.  Interpret and communicate sponsored agency guidelines to faculty.
  • Coordinate information for external and internal audits and improve internal controls as necessary.
  • Provide regular reporting to faculty on their sponsored and non-sponsored funds along with periodic forecasting. Communicate effectively with faculty about financial policies and compliance considerations. Provide training to principal investigators and members of their labs involved in purchasing, effort certification and similar activities.

Purchasing (10%)

  • Oversee functions associated with purchasing, invoicing, and payment so they are consistent with University policy, timely, accurate and easy for users, with appropriate approvals and controls.

Payroll (10%)

  • Oversee payroll and appointment entry so they are consistent with University policy, timely and accurate, with appropriate approvals and controls.  

Managing University Relationships/Partnerships (10%)

  • Develop and maintain strong relationships with University partners including the CSE Dean’s Office, CSE Cluster, other CSE Academic departments, SPA, SFR, REO, the Controller’s Office and the ESO/ISO.
  • Serve on committees as assigned and requested, participating on a variety of fiscal and administrative policy matters.  These committees can include the Certified Approver Advisory Board (CAAC), Grants Management User Network (GMUN), Financial Systems User Network (FSUN), and the CSE CA Committee.
  • Stay informed on best practices in departmental research administration via memberships in professional organizations such as National Council of University Research Administrators (NCURA) or Society of Research Administrators International (SRA International).

Qualifications

Required Qualifications

  • BA/BS with major in accounting, finance, business administration or related field and at least six (6) years professional finance experience.
  • Certified Approver (or must pass CA exam within 4-6 months after hire).
  • Demonstrated experience managing and supervising people.
  • Strong written and oral communications skills and the ability to effectively interface with all levels of a complex, diverse organization (students, staff, faculty, and central administration).
  • Ability to manage multiple tasks and deadlines both independently and as part of a team.
  • Demonstrated effectiveness in problem identification and problem solving with complex and sensitive issues.
  • Demonstrated willingness to learn and grow professionally as evidenced by previous professional development activities.
  • Capable of accepting responsibility with a high level of independent initiative, proactivity, and creativity.

Preferred Qualifications

  • Experience maintaining compliance with the U of M policies and procedures.
  • Experience with all components of post award grants management.
  • Experience working in a higher education institution and an understanding of the academic culture, especially science or engineering.

Questions: Kerri McLaughlin Miller (kerrim@umn.edu)

About the Department

The Department of Mechanical Engineering has an internationally recognized faculty, and is part of the College of Science and Engineering, the highly interdisciplinary college of engineering, physical sciences, and mathematics.

Benefits

Working at the University

At the University of Minnesota, you’ll find a flexible work environment and supportive colleagues who are interested in lifelong learning.  We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

  • Competitive wages, paid holidays, and generous time off
  • Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
  • Low-cost medical, dental, and pharmacy plans
  • Healthcare and dependent care flexible spending accounts
  • University HSA contributions
  • Disability and employer-paid life insurance
  • Employee wellbeing program
  • Excellent retirement plans with employer contribution
  • Public Service Loan Forgiveness (PSLF) opportunity
  • Financial counseling services 
  • Employee Assistance Program with eight sessions of counseling at no cost
  • Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

DIRECTIONS:
1. Select the  link to access our careers site. 
2. Sign In to access your account or if you are not an existing user select the New User link to create one. 
3. Review the job description and select the Apply button to begin your application.
https://hr.myu.umn.edu/jobs/ext/358345

If you are a current employee of our organization please use the following link instead:
https://hr.myu.umn.edu/jobs/int/358345

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About the U of M

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).


  • Diversity

    The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission.  The University is committed to attracting and retaining employees with varying identities and backgrounds.

    The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression.  To learn more about diversity at the U:  http://diversity.umn.edu


 
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