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Job ID: 186178

Senior Assistant Registrar, Scheduling and Freshman Registration  
Stevens Institute of Technology


Date Posted May 24, 2022
Title Senior Assistant Registrar, Scheduling and Freshman Registration  
University Stevens Institute of Technology
Hoboken, NJ, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Associate/Assistant Director
  • Enrollment Management/Registrar
 
 

Job Description

Office of the Registrar - Senior Assistant Registrar, Scheduling and Freshman Registration  


Registrar’s Office Mission Statement 

 

With a committed and dedicated staff, the Registrar’s Office strives to support the mission of Stevens Instate of Technology by promoting ethical and just practices, strong leadership, a culture of excellence and utilization of current technology in an effort to be consistently innovative while providing outstanding customer service to the Stevens community. 

  

Position Description 

The Senior Assistant Registrar for Scheduling and Freshman Registration shares responsibility for the accuracy, integrity, privacy and security of all academic records and the scheduling of classrooms and course scheduling.  The Senior Assistant Registrar for Scheduling and Freshman Registration works together with the Associate Registrar to ensure compliance with published policies and procedures while providing outstanding customer services to students, staff, faculty and the larger community. 

 

Job Responsibilities: 

  • Corresponds with Deans, Department Chairs and Faculty in determining course offerings, final exams, and classroom assignments 
  • Using appropriate software, manages and maintains course information in Workday and Scheduling software
  • Assists in resolving systems issues pertaining to course offerings, classroom assignments, final exams and registration 
  • Provide analysis and reports on classroom utilization 
  • Develops training and documentation for Workday and Scheduling software 
  • Performs data scrapes and uploads using Workday and Scheduling software 
  • Serves as primary source of information to Stevens community concerning classroom assignments, final exams, and scheduling  
  • Oversees and manages automated freshman registration process working with Deans and Department Chairs utilizing Workday and scheduling software 
  • Creates new courses approved by Curriculum Committees
  • Configures settings and verifies data ensuring classroom scheduling and freshman scheduling are resolved promptly 
  • Monitors the course schedule and makes recommendations based on enrollment
  • Provides reports and analytics regarding course schedule to departments using Workday and scheduling software
  • Responsible for supervising and training Student Records Coordinator(s)- Scheduling regarding Registrar processes.
  • Assists with implementation of new functions/processes in the Registrar’s Office 
  • Other duties assigned as needed 

Requirements Education/Experience: 

  • Bachelor’s degree required 
  • Prior experience working in a Registrar’s Office 
  • Experience with course scheduling and classroom scheduling preferred 
  • Experience with scheduling software preferred 
  • SQL experience a plus 

 

Preferred Skills: 

  • Record retention policies 
  • Date privacy policies and procedures (FERPA) 
  • Strong computer software skills 
  • Experience in Student Information Systems 
  • Ability to work independently on multiple tasks with a high degree of accuracy 
  • Ability to work as part of a team 
  • Ability to manage, direct and multitask 
  • Strong organizational and interpersonal skills 
  • Extreme attention to detail 

 

Still Have Questions?

If you have any questions regarding your application, please contact Jobs@Stevens.edu.

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.

 

Stevens is building a diverse faculty, staff and student body and strongly encourages applications from female and minority candidates as well as veterans and individuals with disabilities. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.

Jeanne Clery Disclosure:

 

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. You can obtain a copy of this report by accessing the following web site: http://www.stevens.edu/sit/police

 

 

Department

Systems and Data Management

 

General Submission Guidelines:

In order to be considered a candidate for any job at Stevens, you must submit an online application. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.

 

Still Have Questions?

If you have any questions regarding your application, please contact Jobs@Stevens.edu

 

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.

 

Stevens is building a diverse faculty, staff and student body and strongly encourages applications from female and minority candidates as well as veterans and individuals with disabilities. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.

 

 

Jeanne Clery Disclosure:

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. You can obtain a copy of this report by accessing the following web site: http://www.stevens.edu/sit/police


 
Please reference AcademicKeys.com in your cover letter when
applying for or inquiring about this job announcement.
 
 

Contact Information

 
Please see the job description for contact details
pertaining to this university job announcement.

 

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