Search for University Jobs in Senior Administration

Position Summary

• Collaborate with BEOC faculty and staff on special projects and events. Coordinate with staff to develop programs and special projects.
• Prepare reports for the Executive Director (e.g., annual report due to UCAWD, continuous improvement, monthly reports and student handbooks).
• Assist with research and gathering information for weekly, monthly and annual reports (e.g., Board reports, program development, needs analysis for new programs, collect data on comparable programs at surrounding institutions).
• Contribute to BEOC planning work with Executive Director on a variety of initiatives (e.g., engage in preliminary planning and marketing to enhance visibility of and enrollment in the BEOC).
• Manage projects with the Executive Director (e.g., management, assignment, and scheduling of speakers and all related matters for the implementation of a BEOC Speaker Series; organize and schedule participants in the BEOC Speaker Series, assist with BEOC retreat design, development, and implementation).
• Provide administrative support for various operational aspects of the Center including procurement, personnel appointment processing, and EMS room management system.
• Schedule and oversee logistics for the Executive Director’s appointment and meeting calendar, including coordinating travel arrangements, creating, and submitting expense reports, scheduling meetings, and preparing meeting materials, and taking minutes during meetings.
• Initiate and prepare correspondence to BEOC employees, UB campus offices, and external constituencies and partners, and be able to assist with the creation and modification of various documents (presentations, spreadsheets, etc.).
• Organize, expedite, and follow up on projects initiated by or assigned to the Office of the Executive Director, which will include providing administrative support at BEOC events either during or outside of traditional work hours.
• Provide office reception, including responding to telephone calls, opening, reviewing, sorting, and distributing mail in accordance with staff assignments and responding to inquiries about program and administrative activities and procedures.

Minimum Qualifications

• Bachelor’s degree from an accredited college or university with 1 year of public sector experience.
• Ability to prioritize, multi-task, work autonomously, exercise discretion when making decisions, and handle a wide range of questions and situations in an effective, efficient, and professional manner.
• Excellent organizational, interpersonal, and verbal and written communication skills.
• Self-motivated, detailed-oriented, work effectively under pressure, and have the ability to effectively present information in one-on-one and group situations.
• Ability to function in a team environment, work across organizational boundaries, and be available to work weekends and evenings if needed.
• An equivalent combination of education and experience will be considered.

Preferred Qualifications

• Master’s degree from an accredited college or university with 2 years of public sector administrative support preferably in an executive office environment.
• Experience producing marketing flyers and professional public presentations
• Highly proficient in Microsoft Office Suite and other web-based software applications.