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Job ID: 224950

Assistant Director of Bachelor of General Studies (B.G.S) Program (3321)
Northern Illinois University

Date Posted Nov. 3, 2023
Title Assistant Director of Bachelor of General Studies (B.G.S) Program (3321)
University Northern Illinois University
DeKalb, IL, United States
Department College of LA&S
Application Deadline Open until filled
Position Start Date Available immediately
  • Associate/Assistant Director
  • Administration - Academic Unit


With 18 departments and 5 centers spanning the humanities, social sciences and natural sciences, the College of Liberal Arts and Sciences is the largest of NIU’s six undergraduate colleges. By the nature of our mission, we touch virtually every new student to the university, regardless of their major, through the wide array of general education courses housed within our departments.

The Bachelor of General Studies (B.G.S.) program is NIU’s oldest degree completion program. It features an interdisciplinary curriculum that allows students to develop skills within liberal arts and science disciplines that can be applied to a broad array of careers. The program is incredibly flexible and customizable and allows students to balance work and family life while finishing their degree. The Assistant Director for the Bachelor of General Studies Program will play a pivotal role in recruiting, advising, and assisting students for the program.

Position Summary

The Assistant Director for the Bachelor of General Studies Program serves as the assistant to the Director regarding the planning and functioning of the Bachelor of General Studies Program.

Under the direction of the Director, the Assistant Director will advise program students, teach program courses, evaluate prior learning for academic credit, facilitate applied learning experiences, extend outreach and recruitment efforts. The Assistant Director will help students see their potential within the program, guide them toward success, and help prepare them for experiences after earning their degree. This position reports directly to the Director of the Bachelor of General Studies Program.

Essential Duties and Responsibilities

    • Conducts regular advising meetings to assist students on university and program requirements, course selection, degree progress, and exploration of career options.
    • Participates in Transfer Orientation and New Student Orientation.
    • Works closely with CLAS Advising to facilitate processes consistent within college and university and uses standard university software and applications.
    • Initiates outreach to students for advising.
    • Communicates with Bachelor of General Studies Program students about important deadlines, course offerings, graduation, and advising reminders.
    • Conducts semester graduation checks for Bachelor of General Studies students enrolled in the program, ensures accurate file content, and follows up with students as necessary.
    • Assists with advising of CLAS majors or majors from other colleges who are considering the Bachelor of General Studies, as needed.


Outreach and Recruitment
  • Directs recruitment efforts for Bachelor of General Studies with Program Director.
  • Sets recruitment goals, devises intentional recruiting strategies, evaluates progress with Program Director.
  • Provides clear, authoritative, and detailed information about the Bachelor of General Studies Program for outreach and recruitment.
  • Serves as liaison with CLAS Director of Communication & Admission for marketing materials, recruitment campaigns, and program website.
  • Works with Outreach, Regional Center Directors, Online Education Office, Admissions and Provost Office with recruitment and retention efforts for Bachelor of General Studies
  • Responds to inquiries about the Bachelor of General Studies Program.
  • Hosts virtual recruitment events in coordination with external entities.
  • Travels off site to promote program to prospective students and companies.
  • Consults with students prior to enrollment on transfer work and prior learning experiences.

  • Develops goals plans to prioritize, organize, and accomplish the work of the Bachelor of General Studies Program with Program Director.
  • Keeps up to date with assessment and program review requirements with Program Director.
  • Serves as liaison to academic departments and centers that offer courses taken by students in the Bachelor of General Studies Program with Program Director.
  • Serves as liaison to on-campus units that interface with Bachelor of General Studies Program with Program Director (e.g., Financial Aid, Registration and Records) with Director.
  • Evaluates and processes course substitutions for Bachelor of Studies Program.
  • Develops program advising materials for both in-person and virtual advising, ensures the accuracy of those materials with Program Director.
  • Researches and identifies potential grants or related funding sources through various means.
  • Develops and writes grant proposals in conjunction with the campus, agency administrative departments/processes with Director.
  • Reports on grant and contract activities and outcomes.
  • Works independently and exercises judgment in order to analyze and investigate administrative questions and problems.
  • Represents Bachelor of General Studies Program on relevant committees and subcommittees with Director.

Support Applied Learning
  • Develops and maintains guidelines for evaluation of Prior Learning Assessments.
  • Conducts or facilitates review of prior learning experiences for academic credit with Program Director.
  • Expands and supervises internship experiences for students.
  • Reaches out to off-campus organizations regarding applied experiences for students.
  • Directs and evaluates student internship experiences.

Teaches courses that will:
  • Support student’s portfolio development for prior learning assessment.
  • Orient students to interdisciplinary thinking and learning.
  • Help students plan degree path and/or career.
  • Support internship experience.

Minimum Required Qualifications (Civil Service)

  • Bachelor’s degree in a discipline within liberal arts and sciences, or related field
  • Master’s degree in any field of study
  • A total of three (3) years (36 months) in higher education in the area of academic affairs, including areas such as advising, teaching, or curriculum
      • Teaching experience should include at least one course at the post-secondary level.


Knowledge, Skills, and Abilities (KSAs) (Civil Service)

  • Ability to use available resources in creative ways to maximize outcomes.
  • Ability to build new relationships with on-campus and off-campus partners.

Specialty Factors (Civil Service)


Preferred Qualifications (Civil Service)

    • Experience working with students from diverse backgrounds.
    • Experience working with adult students.
    • Experience with processes and implementation of curriculum design and change
    • Master’s degree within liberal arts and sciences.



Physical demands/requirements

  • Physical demands consistent with office-type work
  • Ability to perform sedentary work involving sitting for extended periods.
  • Availability to work evenings and weekends.
  • Ability to travel.
  • Hybrid remote work is possible.

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