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Job ID: 175715

Assistant Vice President, Financial Planning and Administrative Services
Kansas State University

Date Posted Dec. 29, 2021
Title Assistant Vice President, Financial Planning and Administrative Services
University Kansas State University
Manhattan, KS, United States
Department Financial Planning and Administrative Services
Application Deadline Open until filled
Position Start Date Available immediately
  • Senior Executive Officer
    Associate Vice-(Provost/Chancellor)
  • Financial Planning/Budget Management
    Administration - General
    Senior Administration

Kansas State University
Assistant Vice President, Financial Planning and Administrative Services

Academic Career & Executive Search is pleased to assist Kansas State University in their search for Assistant Vice President, Financial Planning and Administrative Services.

For best consideration, please apply by February 8.

Kansas State University seeks a seasoned financial professional well versed in complex financial environments and armed with innovative organizational planning strategies to serve as Assistant Vice President (AVP) of Financial Planning and Administrative Services. Reporting to the Vice President for University Operations/Chief Operating Officer (COO), the AVP is responsible for directing the work of the Administrative Support Center (ASC), the university shared services center that provides budget, financial, and administrative human resource services to central administrative units. The AVP works closely with the President’s office, the Provost, COO, CFO, the Vice Presidents, Chief of Staff, and other executive leadership supported by the shared services department, serving as a resource and advisor especially in areas of aligning budget, accounting, and staffing consistent with university and unit priorities.

The successful candidate understands institutional priorities and is well versed in complex budgeting strategies and planning, revenue streams, funding mechanisms, and enjoys serving in an advisory role offering suggestions and guidance to senior leaders. The ideal leader is highly collaborative and excels in building and maintaining relationships across an organization.

The AVP leads business operations and strategic planning, leads the ASC department, and establishes and implements ASC goals and procedures to support the President’s Office, Provost Office, and all other Office of Vice Presidents and units. The AVP offers developed services to other university administrative units interested in receiving administrative services support or expanded services to academic units moving to shared services.

The AVP provides management and support to the Director of the ASC by establishing short and long-term goals and objectives for the ASC unit and serves as the primary liaison with executive leaders supported by the ASC to ensure the financial and human resources activities are completed timely and efficiently for each department.


  • Provides analysis, research, and advice to Executive Leadership (President, Provost and Vice Presidents) on issues and topics under their purview, particularly related to alignment of internal budget planning, accounting, and staffing consistent with university or unit priorities.
  • Leads the strategic budget planning for each unit and manages the annual budget preparation to respond to annual budget changes.
  • Supports unit reorganization and staffing planning and leads the units in multi-year planning exercises to demonstrate long-term budget viability to assist in unit strategic resource planning.
  • Responsible for managing executive level commitment accounts in accordance with unit priorities as well as identifying, developing, and deploying efficiencies across units.
  • Collaborates with leadership as requested by departments participating in the Administrative Support Center (ASC) to develop and implement strategic initiatives. This currently includes scholarship modeling, budgeting, and reconciliation, but provides capacity for additional initiatives as needed. As requested, represents Executive Leadership and University Operations as a leader or member of university task forces, working groups and committees.
  • Hosts open fora and meetings with staff to communicate initiatives and/or changes in financial/human resource processes or procedures as needed.
  • Lead the development and implementation of comprehensive university-wide construction and deferred maintenance expenditure accounting and tracking in accordance with Kansas Board of Regents (KBOR) policies
  • Create business processes, systems, and workflow that are efficient and effective, while providing excellent customer service.
  • Completes special projects as assigned from the Vice President for University Operations/COO and other Executive Leadership.
  • Completes special projects as assigned from leadership of Administrative Support Center (ASC) supported departments.
  • Serves on the Operations leadership team and is the business officer representative for all supported departments.

Minimum Qualifications:

  • Bachelor’s degree in Finance, Accounting, Business Administration, or related field and 7 years of relevant experience.

Preferred Qualifications:

  • Master’s degree in Finance, Accounting, Business Administration, or related field
  • Master collaborator and relationship builder with strong interpersonal skills and the ability to engage others and work with coalitions of faculty, staff, students, university leaders, and others across a diverse university community to achieve results.
  • Proven ability to initiate, lead, and facilitate change, be adaptable with changing conditions, and be comfortable with the ambiguity that accompanies a large public university.
  • Outstanding organizational, problem solving, and management skills.
  • Excellent oral and written communication skills with a demonstrated ability to articulate matters of complexity and nuance to multiple and varied audiences in both planned and extemporaneous situations.
  • Able to effectively lead, coordinate, manage and motivate diverse, high-performing teams.
  • Demonstrated ability to exercise judgment, discretion, and sensitivity to confidentiality.
  • Ability to plan, execute and finalize projects according to strict deadlines.
  • Demonstrated experience leading programmatic or organizational change across an organization.
  • Ability to develop, analyze, interpret, and explain technical and varied rules and regulations.
  • Exceptional customer service skills.

About the University
Kansas State University was founded in 1863 as one of the first land-grant universities in the U.S. It has grown into a large, major research university with more than 20,000 students, 1,500 faculty members, 3,400 staff members and four campuses: the main campus in Manhattan, part of the Flint Hills of east central Kansas, is a scenic 128-building limestone campus on more than 1,000 acres; K-State Salina Aerospace and Technology is home to aviation and technology programs; K-State Olathe serves the industry and workforce needs of Greater Kansas City; and K-State Online offers distance education programs to students around the world.

K-State has nine colleges and a Graduate School and offers more than 400 degrees and options, from bachelor’s to doctorates. Our Research and Extension network has a presence in all 105 counties in the State. K-State’s annual budget is more than $900 million. Scientific research expenditures exceed $213 million and extramural funding tops $199 million per year. K-State is home to more than 90 research centers, including four Feed the Future Innovation Labs, an initiative by the U.S. Agency for International Development to increase food production in nations with limited resources. Called the "Silicon Valley for biodefense" because of its leadership in food safety and security and agro-defense, K-State’s north campus corridor in Manhattan is home to the university’s Veterinary Medicine Complex and the Biosecurity Research Institute, a biosafety level-3 facility devoted to comprehensive infectious disease research and training. Adjacent to these facilities is the National Bio and Agro-Defense Facility, the nation’s premier animal disease research facility, which is nearing completion; the university’s research park; the Kansas Department of Agriculture; and university land for future academic, research and innovation needs.

Diversity and Inclusion
Kansas State University has a long, storied history of embracing diversity and inclusion as a core component of their educational mission. As the nation’s first operational land-grant, K-State has always admitted students without regard to race, gender, or creed. Their commitment to meeting the needs and interests of a diverse student body and preparing all constituents for meaningful engagement in an ever changing, diverse world is unwavering. They believe that diversity adds value to the educational fabric of their institution and students are encouraged to capitalize on the learning opportunities that differences can create.
To learn more information about diversity and inclusion at K-State, please visit

The Community
Situated in the heart of northeast Kansas’ scenic Flint Hills, Manhattan’s 56,000 citizens enjoy a dynamic community with shopping, dining, entertainment, and nightlife. Manhattan is affectionately known as the "Little Apple," a nod to its East Coast namesake, but has a vibrant culture all its own. Here is just a sampling of what residents look forward to year-round:

  • Shopping, dining, and socializing in Aggieville, a local entertainment district with a fun, energetic vibe.
  • A vibrant, revitalized downtown area with fine dining options and local boutiques.
  • The Flint Hills Discovery Center, featuring exhibits about the beautiful surrounding region.
  • Beautiful outdoor life at Sunset Zoo and The Gardens at Kansas State University.
  • Recreation opportunities at the Konza Prairie, Tuttle Creek State Park, Linear Park Trail and more.
  • The university’s McCain Performance Series, which hosts acclaimed Broadway musicals, comedians, musicians, and other entertainers.
  • Exciting Big 12 athletic events (faculty and staff are eligible for discounted tickets).
  • Colbert Hills Golf Course, ranked as the top public golf course in Kansas.
  • Excellent K-12 education. The local high school ranks among the top 5 percent of U.S. high schools, and the district is home to several

Kansas Master Teachers.
Learn more about the Manhattan community, at

To Apply
Academic Career and Executive Search (ACES) is assisting Kansas State University. Inquiries, nominations, and applications will be treated confidentially.

For best consideration, please apply by February 8.
Applications will be reviewed as they are received and should include a cover letter and curriculum vita.

Please do not email applications. To be viewed by the search firm, you must apply directly at:

Applicants must be currently authorized to work in the United States at the time of employment.
Inquiries, referrals, and nominations are treated confidentially.

Inquiries and questions: Please send to
Nominations and referrals: Please send to

On Tuesday, Dec. 7, a federal judge in Georgia blocked President Joe Biden’s executive order requiring the COVID-19 vaccine for federal employees, contractors and others. The judge’s action puts a hiatus on the mandate for all states, including Kansas.

Effective immediately, Kansas State University will pause its COVID-19 vaccine requirement. At this time, employees do not need to take any further action related to the vaccine requirement.

The university will continue to monitor the situation and provide updates on the vaccine requirement through K-State Today and the COVID-19 website.

The health and safety of our faculty, staff and students remains our top priority. I wish to thank everyone in the K-State community who is vaccinated. We encourage people to get vaccinated if they have not done so already. Vaccines are free and widely available. They have been proven safe after millions of inoculations and continue to offer strong protection against COVID-19.

To get vaccinated, students, faculty and staff can contact Lafene Health Center, their local health department, local pharmacies or private physicians. Learn about other ways to find a COVID-19 vaccine.

Equal Employment Opportunity
Kansas State University is an Equal Opportunity Employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, age, national origin, disability, or state as a protected veteran.

Background Screening Statement
In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.

Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

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pertaining to this university job announcement.


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