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Job ID: 173034

Assistant Director, Student Affairs (0322U) - Coleman Fung Institute for Engineering Leadership (FUNG Institute)
University of California, Berkeley


Date Posted Nov. 19, 2021
Title Assistant Director, Student Affairs (0322U) - Coleman Fung Institute for Engineering Leadership (FUNG Institute)
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Associate/Assistant Director
  • Student Affairs
 
 


Assistant Director, Student Affairs (0322U) - Coleman Fung Institute for Engineering Leadership (FUNG Institute)

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three engineering colleges in the United States. With more than 240 regular faculty members and nearly 7,000 students, engineering is the second largest college on the Berkeley campus.

The Coleman Fung Institute for Engineering Leadership was launched in January 2010 and is headquartered at UC Berkeley's College of Engineering. Our mission is to shape generations of technical leaders to innovate across boundaries. The Fung Institute achieves its mission through teaching, research, and service activities. The Institute is home to the Berkeley Master of Engineering (MEng) program and undergraduate Fung Fellowship program. These programs combine leadership, technology innovation in all the disciplines of engineering and management education with the mission of empowering leaders to best shape the changing world through technology innovation. Currently the Institute serves nearly 900 students across all the programs, making it one of the largest on campus. The influence of the Institute is also expanded through partnerships with the Haas School of Business, the School of Public Health and UC San Francisco.

The Assistant Director, Student Affairs (Student Services Manager 1) manages a group of student affairs staff in the Fung Institute for Engineering leadership. The Assistant Director formulates policies and procedures for the student services programs for the Master of Engineering program, develops the long-term organizational goals of the group, and manages the financial and human resources for the team.

The AD also supervises the Special Projects Manager, Student Affairs and Admissions Advisor, Academic Program Coordinator, and a dotted line supervision to the Student Services & Capstone Advisor. The position reports to the Director, Program Development. The team serves MEng students (currently over 700 in AY21-22) across all 7 engineering departments, and by partnering with department faculty and staff, through recruitment, events, leadership curriculum, capstone project support, and advising.

As staff of the Fung Institute, we are committed to serving students first, helping each other succeed, having a growth mindset, speaking-up, inclusion, and accountability. We are looking for inclusive-minded applicants who demonstrate a sensitivity to and understanding of the diversity of our student population and communities. Our team is an innovative and equity-focused community striving to expand access in higher education, innovation, and technology for all. This position is part of a high performing team culture informed by the Fung Institute's guiding principles, https://funginstitute.berkeley.edu/about-us/our-people/staff/and Berkeley's Operating Principles, https://hr.berkeley.edu/performance/operating-principles

Application Review Date

The First Review Date for this job is: January 3, 2022 - Open Until Filled

Responsibilities

50% Student Services Leadership and Management:
  • Manages student services programs for the Master of Engineering program. Provides leadership in student advising, recruitment, the evaluation and awarding of PDST return to aid funds, student orientation and events, and related activities. The MEng program includes full-time, part-time, and dual degree students including MBA/MEng.
  • Maintains strong communication and goal alignment across programs by working closely with MEng Capstone, Marketing and Career Development teams.
  • Responsible for conceptualizing, developing, implementing, assessing, and managing student support service models that promote access, opportunity, diversity, climate, and students' success. Uses new technology and social media to create innovative programming and services.
  • Evaluates the effectiveness of the student affairs function, including oversight and analysis of constituent surveys, including student entry and exit surveys. Makes changes to the program to provide better service to organizational management, faculty, and students.
  • Maintains strong communication with COE constituents. Works closely with department Graduate Student Affairs Officers on program policy issues, processes, complex student issues.
  • Oversees student services communications, drafting and reviewing as needed. Coordinates and oversee updates to the student services web pages.
  • Oversees Disabled Students' Program (DSP) related activities and accommodations.
  • Manages the MEng Tech+PLUS certificate program.


35% Supervision and Staff Management:
  • Leads and manages a team of 3 staff who, in turn, manage student employees.
  • Communicates regularly with staff to ensure implementation of team initiatives and projects.
  • Trains staff on new and established policies and procedures. Ensures effective training and balanced workloads, reallocates responsibilities and tasks as needed.
  • Provides direction to professional student services staff on the more complex issues encountered.
  • Works effectively with people from diverse cultures on such issues as performance management, organizational changes, workplace climate, and other related issues.
  • Makes decisions on performance, hiring decisions and other human resources related issues.


10% Financial Management and Budgeting:
  • Plans and forecasts with the Director of Operations & Finance the student services budgets for the organization.
  • Primary budgets include PDST return to aid funds, advising and recruitment programs, orientation, visit day, and student ambassador events.
  • Decides which resources will be committed to goals and objectives and how they will be allocated.


5% Professional Development:
  • Maintains and updates working knowledge of student affairs administration by participating in campus organizations, networking with peers, and attending professional association meetings.
  • Takes appropriate classes in supervisory /management or student affairs-related topics.
  • Keeps current with national trends related to graduate student advising as well as best practices in student affairs administration.


Required Qualifications
  • Successful experience advising faculty and students. Advising experience in individual or group settings. Knowledge of student advising and counseling techniques and of current trends in academic advising at the university level.
  • Managerial skills in monitoring/assessing staff through performance management, coaching, and professional development.
  • Multicultural competencies and ability to work with diverse populations. Embraces the strategic goal to create an equitable and inclusive program that fully honors the diversity of our students, faculty, and staff, and expands possibilities for those from underserved backgrounds and communities.
  • Abilities in problem identification, reasoning, ability to develop original ideas to solve problems, using persuasion and leadership. Flexibility and adaptability to changing conditions.
  • Strong verbal and writing skills.
  • Strong computer skills, such as Word, Excel, and PowerPoint (and web-based tools.)
  • Knowledge of, or can quickly learn, common University-specific computer application programs.


Preferred Qualifications
  • Knowledge of, or can quickly learn, campus and College procedures, processes and policies.
  • Master's degree in Higher Education Administration, Advising, or related field and/or equivalent experience/training.
  • Experience providing management and oversight for multi-stakeholder organizations.
  • Experience with student services and advising at UC Berkeley and/or equivalent experience/training.


Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

*Annual salary will be commensurate with experience up to $110,000.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=27315&PostingSeq=1

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