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Job ID: 224055

Associate Athletic Director/Associate Director of Student Athlete Academic Support Services (SAASS) (34430)
Northern Illinois University

Date Posted Oct. 20, 2023
Title Associate Athletic Director/Associate Director of Student Athlete Academic Support Services (SAASS) (34430)
University Northern Illinois University
DeKalb, IL, United States
Department Std Athlete Academic Sup Serv
Application Deadline Open until filled
Position Start Date Available immediately
  • Associate/Assistant Director
  • Athletics


Northern Illinois University (NIU) is accepting applications for the position of Associate Athletic Director/Associate Director of SAASS. This is a full-time, 12-month position with benefits. Under the general supervision of the Director, this position creates an atmosphere that recognizes the importance of student-athletes’ responsibilities in the attainment of academic success.

The vision of NIU Athletics is to be a nationally recognized NCAA Division I program that wins championships and graduates student-athletes with integrity while engaging a diverse community.
The mission of NIU Athletics is to inspire and sustain excellence in the principles of promoting athletes to champions while developing champions in the classroom, in competition and in life.
Northern Illinois University is a world-class, research-focused public institution that attracts students from across Illinois, the country and the world and currently serves more than 15,600 students. NIU’s vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach. Our mission is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the benefit of the region, state, nation and world. Centrally located in DeKalb, Northern Illinois University is 30 miles west of Aurora, 65 miles west of Chicago, 36 miles west of Naperville, and 45 miles southeast of Rockford.

Position Summary

The Associate Athletic Director/Associate Director provides primary support to the Director of SAASS. The Associate Athletic Director/Associate Director will act as the lead administrator of the SAASS unit in the Director’s absence.

Essential Duties and Responsibilities

General Management and Coordination
    • Supervise day-to-day management and oversight of the operations of SAASS and provide support for, and work closely with, the SAASS Director on unit issues.
    • Consult with the Director on SAASS, athletics and campus culture to assist the Director with unit decisions and actions.
    • Recommend unit initiatives to the Director.
    • Supervise, train, and provide support SAASS athletic academic coordinators.
    • Oversees assigned sports teams by helping facilitate the academic success and eligibility of student-athletes.
    • Coordinate, plan and implement the training of new athletic academic coordinators.
    • Supervise, direct, and initiate formal performance evaluations of the athletic academic coordinators and make recommendations on promotions and salary raises to the Director.
    • Supervise athletic academic coordinators in developing and achieving individual goals.
    • Supervise and provide leadership to the athletic academic coordinators in establishing meaningful and achievable departmental group goals. Provide direction and motivation to achieve group and individual goas as well as regular opportunities for evaluation and updating of individual and group goals.
    • Act as the liaison to the Orientation department on campus. Supervise and direct all duties associated with orientation of new student-athletes.
    • Invite, coordinate and plan meeting with on-campus units and colleagues to facilitate on-going training for staff in conjunction with the Director.
    • Enlist appropriate staff, data, and reporting methods for completion of determined academic reports. Distributes reports in a timely fashion and participates in appropriate presentation of information.
    • Act as a liaison to campus and university departments and represent the Director on committees and staff meetings.
    • Represent SAASS as the department head in the athletics department head meetings.
    • Work with director on yearly budgets.
    • Perform other duties as assigned by the Director.


Professional Conduct and Critical Unit Activities
  • Complete reports/evaluations that adhere to deadlines set by department policy thoroughly and accurately.
  • Be committed to supporting the mission, vision, philosophy and values of SAASS and Intercollegiate Athletics rather than focusing solely on one’s own interests.
  • Possess an extensive working knowledge and maintain a strict adherence to Northern Illinois University, Mid-American Conference and NCAA rules and regulations as they relate to retention, eligibility and advisement.
  • Challenge one’s self by setting high professional goals, and developing a plan for achieving and measuring those goals.
  • Strict adherence to unit policies, procedures and processes to instructions or directions put forth by supervisory personnel and to following the chain of command.

Working with Other Units
  • Conduct outreach activities for assigned teams (i.e., attend team practices, periodic team travel, regular meetings with coaches, etc.).
  • Work with other coordinators, athletics administration, coaches and other offices to create a positive and supportive environment.
  • Work collaboratively with campus units (colleges, orientation, advisors, etc.) to promote the academic success of student-athletes
  • Understand the role of recruitment of first-year students and transfer student-athletes through on-campus meetings and the evaluation of credentials.
  • Work in conjunction with the Athletic Department in the recruitment process.
  • When practical, voluntarily attend all athletic events to promote audience participation and support for NIU team efforts.
  • Maintain appropriate records.
  • Look introspectively at personal and academic performance and develop strategies for improvement.
  • Willing to work evening and weekends as necessary.

Minimum Required Qualifications (Civil Service)

    1. Bachelor’s degree.
    2. A total of five (5) years work experience providing academic support services (academic advising, academic counseling, tutoring) to student athletes at the college or university level that includes experience working with NCAA eligibility rules and regulations.


*Note: Master’s Degree in an area consistent with the duties of the position may be substituted for one (1 year) of work experience.

Knowledge, Skills, and Abilities (KSAs) (Civil Service)

Classification-Specific KSAs
    1. Knowledge of principles and methods for curriculum and training design, teaching and instruction for individuals and groups, and the measurement of training effects
    2. Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
    3. Skill in analyzing information and evaluating results to choose the best solution and solve problems.
    4. Skill in scheduling events, programs, and activities, as well as the work of others.
    5. Skill in oral and written communication
    6. Ability to adjust actions in relation to others’ actions.
    7. Ability to listen to and understand information and ideas presented through spoken words and sentences
    8. Ability to apply general rules to specific problems to produce answers that make sense
    9. Ability to develop goals and plans to prioritize, organize, and accomplish work.
    10. Ability to work effectively with staff, the public, and outside constituency groups
    11. Ability to effectively plan, delegate, and supervise the work of others.
    12. Ability to utilize various computer software packages, such as Accounting Software, query, etc.
    13. Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems
    14. Ability to analyze and develop guidelines, procedures and systems


Position-Specific KSAs
  1. Excellent organizational skills

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