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Job ID: 152036

University Registrar
American International University


Date Posted Jan. 13, 2021
Title University Registrar
University American International University
Kuwait City, Kuwait
Department University Administration
Application Deadline Feb. 28, 2021
Position Start Date Available immediately
 
 
  • Other Administrative Categories
  • Senior Administration
    Enrollment Management/Registrar
 
 

University Registrar (US Nationality only)
American International University – Kuwait City

Classification:  Senior Leadership
Reports to:       Vice President for Enrollment and Student Life

Job Purpose:
Serve as a senior member of the Division of Enrollment & Student Life; incumbent serves in the department of official record keeping of the institution and manages the programs and systems, policies, and procedures related to the institutional catalog: registration, student records, and retention. Supervises all activities related to records retention and disposal, enrollment verifications, student database management, graduation processes, and transfer evaluations.

Duties:
Serve as a member of the Vice President for Enrollment & Student Life senior staff, participating in discussions, decision-making, and policymaking.
Provide leadership and administrative support by coordinating, implementing, and evaluating the registration services functions including registration processes, security access to the student information system, student records, transfer and evaluation processes, course scheduling, institutional calendar development, and maintenance
Prepare accurate enrollment and statistical reports as required
In conjunction with Academic Affairs and Marketing & Communications manage the production of the University catalog
Coordinate class schedules with room assignments for optimum use of buildings and equipment
Supervise the coordination, evaluation, and certification of all graduation applications, while overseeing the complete graduation process to include assisting the Vice President of Academic Affairs office with all elements of the Graduation rehearsal, ceremony, and diplomas
Responsible for collecting, recording, maintaining, and reporting of student records within standard privacy guidelines, e.g., grades, registration data, transcripts, mid-term verification, student engagement eligibility, and other associated audits
Analyzes statistical data on registration for administrative use in formulating policies; problem-solve through research, analysis and recommend a resolution of student disputes as they relate to records and registration
Collaborate with Academic Affairs, Student Life, and IT to facilitate services to students
Identify and implement back-up mechanisms for records and registration services, including registering students, issuing transcripts, answering phones, scanning, reporting grades, and working special events
Issue all official and unofficial transcripts, prepare all diplomas in consultation with the VPAA
Serve as a resource and support for departments as it relates to student records and retention, curriculum, and catalog issues
Oversee the production of ID cards for students
Select, train, lead and evaluate staff; establish and monitor employee performance objectives; prepare and present employee performance reviews; provide or coordinate staff development
Oversee and implement the institutional Information System as it relates to student operations
Manage departmental budget accurately; including forecasting funds required for staffing, equipment, materials, and supplies; monitor department expenditures
Work collaboratively with the Department of Marketing & Communications in the creation and delivery of messages related to student registration processes and records
Develop and maintain policy and procedure manuals related to departmental programs and services
Assists students in addressing academic issues as related to student records
Serve on a variety of committees and task forces
Keep abreast of developments in higher education fields related to assigned functions
Other duties as assigned

Skills:
Must possess skills to be able to explain and demonstrate the essential functions of the position; demonstrated knowledge and experiences within all facets of the Registrar’s operations
Ability to communicate ideas and information clearly and effectively at all levels within the University in English; must possess effective presentation skills
Ability to negotiate and reach mutual points of understanding among peers and colleagues
Demonstrated understanding of University and Academic Affairs structure, policies, and procedures, particularly as it impacts Registrar’s office
Demonstrated knowledge and competence as it relates to student records and records retention
Demonstrated competency and experiences in the application, implementation, and delivery of technology in Records, Transcripts, and Registration Services
Demonstrated proficiency in the use of standard software applications
Demonstrable high ethical standards especially as it relates to the implementation of the catalog and student records
Ability to meet deadlines and handle multiple complex projects
Demonstrated ability to use sound judgment in decision-making, problem-solving, organizational, and time management skills
Must be capable of maintaining the confidentiality of work-related information and materials.
Demonstrated ability to plan, prioritize, and problem-solve in a fast-paced work environment
Demonstrated ability to work effectively with a diverse group of professionals, students, and constituents
Ability to lead, inspire, supervise, and evaluate team members in an effort to meet institution and department goals and objectives.
Ability to work occasional evening and weekends

Experience and Education:
Bachelor’s degree required; Master’s degree preferred in Higher Education Administration/ Student Personnel or related field
Bilingual English and Arabic strongly preferred
5 years experiences in higher education environment; at least 3 years working in Registrar’s office with increasingly complex roles
Experience in the supervision of department staff
Experience in the application and implementation of technology related to student information systems; experience with Banner preferred
Experience in the development, management, and oversight of departmental budgets
Experience with research, analysis, and use of data in higher education or Student Life.

About American International University: 
AIU is a new institution of higher education in Kuwait with the first student cohort admitted in fall 2019. It is a private, co-educational institution offering undergraduate degrees based on the American model of higher education. Through its educational programs, the College serves the intellectual, cultural, and personal growth of all members of its community. AIU’s offers degree programs in Engineering, Architecture, and Design, and Business Administration where the language of instruction is English.

For more information about AIU visit:  www.aiu.edu.kw


 
Please reference AcademicKeys.com in your cover letter when
applying for or inquiring about this job announcement.
 
 

Contact Information

 
  • HR Department
    University Administration
    American International University
    Saad Al Abdullah, Naseem Block 3
    Kuwait City
    Kuwait
  •  
  • +96522262500
  • hr@aiu.edu.kw

 

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