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Job ID: 143393

Asst Dean, GSBS Admiss & Recru
University of Massachusetts Medical School

Date Posted Jun. 26, 2020
Title Asst Dean, GSBS Admiss & Recru
University University of Massachusetts Medical School
Shrewsbury, MA, United States
Department Grad School Biomedical Science
Application Deadline Open until filled
Position Start Date Available immediately
  • Associate/Assistant Dean
  • Admissions/Financial Aid

Provide leadership for graduate student recruitment and admissions. Develop partnerships with academic departments and coordinate with Colleges and academic departments' recruitment activities.

Applicant Recruitment:
  • Lead and manage the functions of recruitment, admissions, student services for prospective and new students
  • Coordinates and participates in recruitment travel, including attendance at conferences and recruitment fairs, visits to colleges and universities
  • Facilitate faculty- and department/program-initiated recruitment activities
  • Oversee and implement all pre-review communications with applicants
  • Coordinate effort with Institutional offices
  • Counsel prospective applicants regarding admissions requirements
  • Advise and approve web-based recruitment content
  • Maintain recruitment-oriented social media presence for the GSBS
  • Collaborate with Departments and Programs to establish and review recruitment strategies
  • Develop, implement, and evaluate student recruitment efforts through data analysis in conjunction with academic departments
  • Assists the Dean in setting annual recruitment targets

  • Maintain and update CRM (customer relations management) /application systems
  • Oversee annual review and revision of the application for admission
  • Oversee the collection of application materials
  • Oversee the assessment of quantitative admissions criteria
  • Travel to and attendance at conferences on best practices in admission and graduate education, e.g. NAGAP, BioGAP

Applicant Review:
  • Facilitate faculty-led holistic review of applications to select candidates for admission
  • Maintain accurate admission records
  • Communicate decisions to applicants

Candidate Interviews:
  • Oversee the logistical aspects of scheduling candidate interviews with faculty
  • Oversee planning and execution of candidate interview event
  • Communicate with candidates prior to and throughout the interview process
  • Coordinate faculty-led assessment and recommendation and deliver to Dean.
  • Communicate final admissions decision to candidates.
  • Coordinate faculty participation in post-decision recruitment
  • Oversee yields on offers
  • Maintain accurate records of communications and decisions

Policy & Procedural Assessment:
  • Oversee the maintenance of admissions records
  • Annually assess technical aspects of admission, including CRM, scheduling
  • Assist the Dean with annual review of admissions policies and procedures
  • Assist the Dean with periodic reviews of admissions and recruitment actions and their impact


  • MS or Doctoral (preferred) degree in relevant area
  • At least 3 years of experience in one or more of the following: admissions and/or recruitment in an academic setting, university operations, diversity and inclusion in an academic setting, or
  • student/academic affairs
  • Experience working with university faculty, students and staff
  • Ability to effectively supervise, develop, and mentor staff, knowledge of market research, a demonstrated ability to analyze problems and provide creative solutions.
  • Familiar with principles and best practices around admissions, outreach, recruitment, student services, yield, and data driven management
  • A focus on identifying ways to recruit a diverse student population that will cultivate an inclusive and collaborative community.
  • Outstanding presentation and communication skills
  • Demonstrated commitment to outstanding customer service and professionalism.
  • Domestic travel required
  • Excellent critical thinking and interpersonal skills, excellent verbal and written skills as utilized in effective management
  • Familiarity with social media-based recruitment strategies
  • Familiarity with Customer Relations Management or Application systems
  • Proficient with Word, Excel, Power Point, Outlook

Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

  • Human Resources
    Grad School Biomedical Science
    University of Massachusetts Medical School


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