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Manager, Academic Policies and Procedures, College of Engineering
Manager, Academic Policies and Procedures, College of Engineering
The Manager of Academic Policies and Procedures in the College of Engineering (CoE) interprets and directs various academic policies and procedures for the College; directs, develops, manages and maintains the degree audit system (CAPP) for all undergraduate students; develops and maintains CoE statistical data and reports for specific applications for the Dean and Associate Dean as well as various professional societies' surveys; collects, verifies and maintains information for College accreditation (ABET). The duties of this position also include maintaining the CoE portion of University catalog, and serving as a representative for various University and CoE academic committees.
Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
Duties and Responsibilities
- Manages the schedules, data, communication, policies, and processes for the various academic procedures in the CoE to include: Advanced Placement and Prematriculated Credit for incoming freshmen; Academic Standing; Freshman Major Changes; Mid-term Deficiency letters and reports; Freshman Projects; and the Deans List.
- Maintains longitudinal data for trends and comparisons for the CoE and generates student reports for various stakeholders, including University leadership, College Dean, Associate Dean, Department Chairs, Advisors. Supervises communication with students where required in regard to academic matters.
- Assists the Associate Dean in analyzing current procedures and makes recommendations for future processes and use of systems. Records documentation for all systems and processes. Act as hub of all processes to organize, streamline and collect data in order to serve as a resource to College leadership for enhancing student services. Responsible for the ongoing maintenance and updating of data and compliance with University-wide record systems.
- Degree Audit System: Manages ongoing review of current curricular requirements for all majors, minors and concentrations in the CoE using the prevailing degree audit system (currently Ellucian CAPP); coordinates with UNIT to build new codes and rules for curricular changes and apply personal adjustments; reviews new material with departmental curriculum committee representatives for optimal accuracy; manages, tracks, updates and documents personal and rule adjustments; provides faculty and staff training in system usage; assuring that students who names appear on the graduation list have completed all major, minor and concentration requirements. responsibilities require a thorough knowledge of all curricular (major, minor and concentration) requirements.
- Maintains current and longitudinal data on faculty workload, and student registration, retention, persistence, by major, gender and ethnicity. Serves to integrate University best practices for definition, usage, and reporting of data into College practices. Supplies information to the Dean, Associate Dean, Department Chairs, and/or Faculty in various reports, regularly and on request. Completes annual professional societies surveys including American Society for Engineering Education and Engineering Workforce Commission Survey.
- Serves as the Deans designee on University and college assessment committees including but not limited to degree verification, calendar, assessment, and other related functions. Updates the University committee on assessment activities in the college and assists engineering programs assessment activities with data, trends, etc. in the college. Works with the Associate Dean to create the accreditation (ABET) preparation calendar. Accumulates material and writes the college appendix for self-studies interim reports and in preparation for ABET visits.
- Perform additional duties and assist with special projects as assigned.
- Bachelors degree required.
- 5+ years appropriate experience in an academic or comparable environment.
- The individual selected must have an analytical and technical mindset. They must have a strong understanding of fundamental technical strategies and systems and processes. Experience in project management as well as a proven track record of providing excellent customer service.
- Self-management and time-management skills, initiative and creativity, proficiency in student record systems and reporting tools, Microsoft Office, and other University systems and programs. Ability to communicate well both orally and in writing. Ability to work effectively with faculty and staff at all levels.
- The individual must have a deep commitment to the Universitys Catholic/Augustinian heritage, and the advancement of its mission, and to serving the needs of a diverse community.
Physical Requirements and/or Unusual Work Hours
Special Message to Applicants
- Thorough knowledge of university and college academic policies and procedures, academic calendar, principles of academic outcome assessment especially ABET criteria, engineering programs requirements, federal ethnicity reporting directives.
Closing Date (12am ET):
Open Until Filled:
Salary Posting Information:
Commensurate with experience.
To apply, visit: https://jobs.villanova.edu/postings/16203
Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Villanova University is committed to providing leadership in the attainment of equal employment for all individuals. It is the policy and practice of Villanova University to recruit and select applicants on the basis of their qualifications and abilities. This effort is in compliance with all federal and state laws, including Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1975, Executive Order 11246, and the Americans with Disabilities Act.
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