Job Description
Office of the Registrar – Assistant Registrar, Scheduling and Freshman Registration
Registrar’s Office Mission Statement
With a committed and dedicated staff, the Registrar’s Office strives to support the mission of Stevens Instate of Technology by promoting ethical and just practices, strong leadership, a culture of excellence and utilization of current technology in an effort to be consistently innovative while providing outstanding customer service to the Stevens community.
Position Description
The Assistant Registrar for Scheduling and Freshman Registration together with the University Registrar shares responsibility for the accuracy, integrity, privacy and security of all academic records and the scheduling of classrooms and course scheduling. The Assistant Registrar for Scheduling and Freshman Registration works together with the Registrar to ensure compliance with published policies and procedures while providing outstanding customer services to students, staff, faculty and the larger community.
Job Responsibilities:
- Corresponds with Deans, Department Chairs and Faculty in determining course offerings and classroom assignments
- Using appropriate software, manages and maintains course information in SIS and Infosilem
- Assists in resolving systems issues pertaining to course offerings, classroom assignments and registration
- Provide analysis and reports on classroom utilization
- Develops training and documentation for SIS and Infosilem software
- Performs data scrapes and uploads using SIS and Infosilem software
- Serves as primary source of information to Stevens community concerning classroom assignments and scheduling
- Oversees and manages automated freshman registration process working with Deans and Department Chairs utilizing SIS and Infosilem software
- Configures settings and verifies data ensuring classroom scheduling and freshman scheduling are resolved promptly
- Assists with implementation of new functions/processes in the Registrar’s Office
- Other duties assigned as needed
Requirements Education/Experience:
- Bachelor’s degree required
- Prior experience working in a Registar’s Office
- Experience with course scheduling and classroom scheduling preferred
- Experience with scheduling software preferred
- SQL experience a plus
Preferred Skills
- Record retention policies
- Date privacy policies and procedures (FERPA)
- Strong computer software skills
- Experience in Student Information Systems
- Ability to work independently on multiple tasks with a high degree of accuracy
- Ability to work as part of a team
- Ability to manage, direct and multitask
- Strong organizational and interpersonal skills
- Extreme attention to detail
Department
Systems and Data Management
General Submission Guidelines:
In order to be considered a candidate for any job at Stevens, you must submit an online application. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.
