Dean, Student Services and Equity

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Dean, Student Services and Equity

Salary

$117,786.00 - $154,967.00 Annually

Location

Fountain Valley, CA

Job Type

Administrator

Job Number

1-C-18

Division

Coastline Community College

Department

Exec

Opening Date

09/07/2017

Closing Date

10/9/2017 11:59 PM Pacific

Definition

DISTINGUISHING CAREER FEATURES:
The Dean integrates and provides administrative support to faculty and a diverse student population.  The Dean requires the ability to direct and integrate the activities of a student services and equity division and its related functions and services, to provide leadership over curriculum, faculty and support staff, and assure excellence in delivering higher education.  The Dean also requires the ability to facilitate professional development, establish standards and assess performance of faculty members.
 
DESCRIPTION
Under the general direction of the Vice President of Student Services, the Dean will perform a variety of administrative duties to advance the college's student equity goals of ensuring equitable educational opportunities and promoting student access and success for all students, regardless of race, gender, age, disability, or economic circumstances. Primary responsibilities include providing leadership and coordination for the delivery of student equity, student discipline and grievance, basic skills, EOPS, CARE, CAFYES, CalWORKs, Foster Youth, Student Life & Outreach, and related special programs and organizing, coordinating and implementing evidence-based processes that lead to increased access and success for all students.
 
The Dean plans, organizes, directs and coordinates student services and equity programs for a college.  Plans and develops programs and services that meet the needs of a highly diverse urban student population.
 
EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:

  1. Provide leadership for program development; oversees, plans and provides analysis of current student services' programs to determine current and future needs for additions, modifications, and/or deletions to student services' programs.
  2. Serve as the primary point of contact in the coordination of the college's Student Success and Support Program (SSSP) and all student equity activities.
  3. Develop and implement specific high impact programs that encourage enrollment of underrepresented and disadvantaged students; collaborate with faculty, administration and staff to establish academic, financial, social and cultural support systems that encourage retention and inclusion in the college community.
  4. Plan, develop, implement and manage comprehensive programs and services for educationally and socio-0economically disadvantaged and historically underrepresented students.
  5. Provide administrative direction for Extended Opportunities and Services Programs (EOPS), Student Life & Outreach, Veterans, Foster Youth, CalWORKS, Student Financial Aid, and other categorical specially funded programs related to student equity.
  6. Work closely with faculty and staff in administering a comprehensive program of student support services, including student development and leadership programs.
  7. Collaborate with Research and Institutional Effectiveness to plan, facilitate, and coordinate research and professional development strategies and activities for the SSSP and Student Equity Plans that are based on data drive assessment.
  8. Develop methods and processes to support equity and inclusion in the college's learning strategies and evaluates all programs for continued improvement opportunities.
  9. Promote and educate students on acceptable conduct and keep the campus community informed of student codes of conduct, Board Policies and Administrative Procedures, and behavioral issues; collaborate with the college Behavioral Assessment Team (BAT) to evaluate and assist students in crisis; serve as the college disciplinary officer for student conduct issues and concerns.
  10. Assess and monitor student success and retention rates of various cohorts or pathway models, first-year students, veterans, foster youth, and other identified target populations, developing new programs and strengthening existing programs to respond to their academic needs.
  11. Evaluate and report on the effectiveness of programs, services, strategies, and approaches and propose adjustments to identified program concerns as appropriate.
  12. Direct and provide for proper staffing of student programs. Consult with faculty and administrators to design programs that enhance and meet the needs of students.
  13. Prepare or review documents for program development, working with faculty and administration to produce effective programs that meet the demands and needs related to all student services and equity development.
  14. Provide leadership for faculty and staff development and learning opportunities that enhance effectiveness in college learning processes. Provide leadership in the development and assessment of program and student learning outcomes.
  15. Direct development of division budgets and manages financial resources consistent with policy and sound financial controls. Advocate for resources to support departmental programs and opportunities and allocates resources among competing requests for funds.
  16. Conduct performance appraisals of compliance with District standards and contractual obligations. Monitors workload indicators for accuracy and balance.
  17. Perform other related duties as assigned to support the objectives of the position.

Qualifications and Physical Demands

MINIMUM QUALIFICATIONS
 
Knowledge of:

  1. California Education Code and California Code of Regulations (Title V).
  2. College services and extended opportunity programs and services that contribute to student success and equity.
  3. Theories, principles, and practices associated with higher education  student services and programs, student development theories related to student code of conduct, and student leadership.
  4. Program development and evaluation; budget preparation and administration.
  5. Assessment techniques and instructional support services.
  6. Functional leadership, training and performance evaluation.
  7. Enrollment procedures, student retention, and community relations.
  8. California Education Code, Titles V and IX; administrative regulations in order to apply and subsequently review programs.
  9. Philosophy and objectives of the community college and management principles and practices to supervise staff to achieve program objectives.
  10. College-level financial assistance programs, educational programs, community organizations, and other programs designed to meet the needs of students with diverse cultural, ethnic, social, disability, and language handicaps.
  11. Technology software  for specialized programs and student information.
  12. Current principles, trends, and methods in research to measure financial and statistical outcomes.
  13. Written language skills to prepare reports and professional correspondence.
  14. Human relations skills to conduce performance reviews, deliver persuasive formal presentations, and convey technical information to a wide variety of audiences.
 
Ability to:
  1. Develop and implement a plan of accountability for regular and extended student services, especially as related to program objectives, state, and federal regulations.
  2. Assess and link student-centered programs and services to student learning and retention outcomes.
  3. Apply the regulations of the California Education Code, Title V and Title IX.
  4. Implement, evaluate, and develop training programs and curriculum.
  5. Lead others in a fair-minded, ethical and honest demeanor to administer codes of conduct and program guidelines.
  6. Embrace change and emerging approaches to delivering student services.
  7. Deliver continuous learning and self-improvement techniques.
  8. Organize, plan, develop, and write new programs, develop new concepts, analyze outcomes, and prepare clear and concise reports.
  9. Guide and motivate others toward goal achievement.
  10. Direct and facilitate development of personal and team perspectives, and develop and deliver training programs.
  11. Develop and monitor budgets and maximize financial resources.
  12. Promote an understanding, sensitivity and commitment to meeting the needs of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students and employee populations.
  13. Work cooperatively and productively with internal and external constituencies.
  14. Advocate for shared governance, collegiality, staff cohesiveness, and for the core values of the college and District.
 
Education and Experience:
  1. Must meet one of the following qualifications (a) through (c):
    1. A Master's degree.
    2. One year of formal training, internship, or leadership experience reasonably related to the administrator's administrative assignment.
    3. Possess a combination of education and experience that is at least equivalent to the above.
  2. Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of community college students.
 
Desirable Qualifications:
  1. Five (5) years of experience delivering and administering student services; one of which is in an administrative capacity.
  2. Experience in a California Community College environment.
 
Licenses and Certificates:
  1. May require a valid driver license.

Conditions of Employment

This is a contract, full-time, 12-month per year, Educational Administrator position. The normal hours of work will be 8:00 am to 5:00 pm, Monday through Friday. Flexible schedule and weekends might be necessary to address the needs of the job duties, programs and/or students. The effective date of employment will be arranged with the supervisor.

  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
PAY PHILOSOPHY:
Starting salaries for academic positions are based on a combination of education and experience. Initial placement is within the starting salary range. Further advancements are based on longevity and professional development. An additional annual stipend is offered for possession of an earned doctorate from an accredited institution. All movement on the salary schedule will occur July 1 of each year for all eligible employees.

 

Additional Information

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.
APPLICATION REQUIREMENTS:
To be considered for employment you must submit a COMPLETE application packet. A complete application packet includes:

  1. A completed Coast Community College District online employment application.
  2. A cover letter addressing your education and experience that qualifies you for this position (not to exceed two pages - attached as a separate document - PDF recommended).
  3. A current resume or curriculum vitae (CV) outlining your education and experience that qualifies you for this position (not to exceed five pages attached as a separate document - PDF recommended).
  4. Answers to supplemental questions (please provide clear, thorough responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not put "see resume.").
  5. An application for Equivalency, if applicable (as a separate attachment - PDF recommended). Candidates making application on the basis of equivalency must submit an Application for Equivalency form (located at www.cccd.edu/employment) in addition to all other required materials.
Submission of all required application information and materials is the responsibility of the applicant.

APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.

All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

SELECTION PROCEDURES:
  1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is required that applicants submit clear, thorough responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
  3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:
  • The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Must frequently sit for long periods.
  • Use hands and fingers to handle medical equipment, keyboard or other objects.
  • Reach with hands and arms.
  • Must speak clearly and distinctly to ask questions and provide information.
  • Hear and understand voices over the telephone and in person.
  • Respond quickly and effectively to campus emergencies.
  • Must see and hear adequately to perform accurate physical assessments of students or others. Occasionally must lift injured, ill or disabled students.
  • Must walk or drive to respond to campus emergencies as needed.
  • Frequently must travel to other campus locations and occasionally must travel to other locations in the county or state.
  • A detailed list of physical demands and work environment is on file and will be provided upon request.
The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services. Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs.
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.
 

Comprehensive Medical, Dental and Vision
We know that the health of our employees and their families is a priority. That's why we offer extensive health care benefits to benefits-eligible employees. We offer the District's PPO plan as well as two HMO's, United Health Care and Kaiser Permanente. We also provide District-paid dental and vision insurance. 

Benefits are available to regular permanent employees working 20 or more hours per week.  Benefits are not available to temporary or short term employees.

District-paid Life Insurance
The District provides Life and Accidental Death & Dismemberment insurance benefits, underwritten by ING. This District-paid benefit is equal to one time your annual salary and remains in effect until age 70.

District-paid Disability Benefits
Coast provides both short and long term disability benefits for eligible employees unable to work because of disability due to illness, injury, or maternity.

Voluntary Plans
A variety of voluntary plans are offered through the District to benefits-eligible employees such as Long Term Care, Hyatt Legal, and Section 125 compliant flexible spending accounts.

Enrich Your Profession
Professional Development Programs
The District offers a variety of Professional Development programs for faculty and classified staff that encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework and conferences. We encourage lifelong learning that maintains and improves professional competencies, enhances career progression, and keeps our employees on the cutting edge of their profession.

Sabbatical Leaves
Faculty members are encouraged to pursue professional growth leading to the development of increased competence and the improvement of instruction and/or redirection in their current teaching discipline. The District's sabbatical leave program is designed to assist in this pursuit and is available on a semester basis after completing six consecutive years of service.

Academic Senate
The Academic Senate is the governing body at each of our colleges for making recommendations to administration and to our Board of Trustees with respect to academic and professional matters. The Senate consists of elected faculty and has the responsibility for matters related to curriculum and general academic policy.

Time to Refuel
Vacation
Classified, contract staff earn vacation days commensurate with years of service. Classified Management and Administrators earn 22 days vacation per year.

Sick Leave
All contract employees earn sick leave as outlined in the CA Education Code. Sick leave may be carried over from year-to-year and, upon retirement, unused sick leave may contribute to your PERS and STRS retiree benefit.

Holidays
The District observes 21 paid holidays per year.

Jury Duty, Bereavement, Military Leave
Coast grants contract employees called to jury duty a leave of absence, without loss of pay, for the entire length of required service. Other available leaves include bereavement from 3-5 days and military leaves of absence in accordance with applicable state laws.

Great Expectations
Pension Plans
The District participates in the California State Teachers Retirement System (CalSTRS) and the California Public Employees Retirement System (CalPERS) for contract employees. Non-contract employees participate in Public Agency Retirement Services (PARS) plan for the first 1,000 hours of their employment.
Additionally, it is the policy of the Coast Community College District that contract employees who retire from the District with ten or more years of service be afforded the same group insurance benefits until 70 years of age. A Medicare Supplement or GAP plan  is available to retirees and their spouses after age 70.

Annuities
The District maintains a program whereby qualified employees may request through Payroll to have a portion of his or her salary deposited under a tax sheltered annuity plan or an approved deferred compensation plan.

Schools First Federal Credit Union
The Schools First Federal Credit Union is a federally insured, full service, financial cooperative that is a not-for-profit organization. Earnings are used to benefit all members to provide a full range of financial services and offerings.

01
Are you applying for equivalency? (A completed Application for Equivalency Form with supporting documentation MUST BE ATTACHED if you do not possess the minimum qualifications for this discipline as listed in the job posting. The Equivalency Application Form can be downloaded at www.cccd.edu/employment.)
  • No, I am not applying for equivalency because I already possess the minimum qualifications for this discipline area as listed in the job posting.
  • No, I am not applying for equivalency because I was already granted equivalency in this discipline area by Coastline College, Golden West College and/or Orange Coast College.
  • Yes, I have ATTACHED my completed Application for Equivalency Form (downloadable at www.cccd.edu/employment) with supporting documentation included, for review.
02
I understand that a COMPLETE application packet is required for consideration, which includes the following: 1. A completed Coast Community College District Online Employment Application 2. A current resume (uploaded as a separate attachment - PDF recommended) 3. A cover letter (uploaded as a separate attachment - PDF recommended) 4. Clear and detailed responses to all supplemental questions (required for evaluation purposes)
  • Yes
  • No
03
If you were previously granted equivalency in this discipline area by a CCCD college, please specify the discipline, from which college equivalency was granted and when. (Please type "N/A" if this question does not apply to you.)
04
How would you envision instilling and/or enhancing student equity, diversity, and/or student support for underrepresented students into the college student life, classroom, curriculum, and onboarding (matriculation) process?
05
Please give an example of a successful program you managed for students from underrepresented, first-generation college, and/or low socio-economic backgrounds? How did you get buy-in from faculty?
06
Please share your philosophy on student customer service.
07
Please briefly describe the key components of the Student Conduct process.
08
Provide an example of an innovative, student-oriented practice/initiative that you developed.
09
Provide an example of successful collaboration between Student Services and Instruction that you co-facilitated.
10
What philosophy guides you in handling Student Conduct matters? Using this philosophy, describe briefly how you adjudicate the following: A. Plagiarism B. Bullying C. Alcohol and/or Drug Use D. Financial Aid Fraud
11
What is the most important component in the Student Conduct progress and why?

Required Question

Agency
Coast Community College District
Address
1370 Adams Avenue

Costa Mesa, California, 92626
Phone
714-438-4668
714-438-4714
Website
http://www.cccd.edu
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