COLLEGE OF PUBLICHEALTH DEPARTMENT OF EPIDEMIOLOGY IOWACANCERREGISTRY
Research Support Administrator
Registry Director – Working Title
UI Job Code: PRM4/6B
Position #: 00006885
Org/Dept/Sub-Dept #: 20/5230/11200
This Position Reports to (Name): Principal Investigator of Registry
Position Specific Summary:
To formulate policies and goals, and direct the Iowa Cancer Registry as it relates to the State of Iowa and the National Cancer Institute (NCI) Surveillance, Epidemiology, and End Results Program (SEER). The position reports directly to the Principal Investigator for the Registry and oversees training, data collection and field services, data management and quality assurance.
Key Areas of Responsibilities and Specific Job Tasks
NOTE: KAR definitions can be used as duties, however duties should be made specific to each position
Key Areas of Responsibilities Specific Job Duties and Tasks
Grant Exploration and Development
Review SEER Requests for Proposals (RFP) and coordinate, develop and compile the contract applications.
Collaborate in data analysis, preparation, and dissemination of reports and papers containing Registry data.
Participate in evaluating budgets and operating costs.
Consult with investigators requesting the use of registry data.
Ensure that the SEER abstracting, coding, quality control and submission procedures are followed, interpret and resolve questions concerning SEER policy and procedures, consulting with the Principal Investigator when necessary.
Provide leadership and administrative responsibility for the Iowa Cancer Registry.
Review, interpret and assure compliance with NCI, University of Iowa, State of Iowa procedures, guidelines, standards, regulations and directives that concern the operation of the State Health Registry.
Direct the development and implementation of a system of quality control to assure completeness and accuracy of abstracting, coding and data entry.
Ensure that all proposed and funded projects are analyzed in terms of their impact on existing computer capabilities.
Ensure NCISEER contract and special study deliverables are provided in a timely manner.
Monitor processes related to security and confidentiality of files and data.
Oversee research-related approvals regarding Institutional Review Board (IRB), Iowa Department of Public Health (IDPH), data use agreements, and materials transfer agreements.
Formulate comprehensive short , intermediate , and long range goals and objectives for the Registry, under the overall guidance of the Principal Investigator.
Formulate policies, procedures, guidelines, and standards for the operation of the Registry including planning and directing the functions of the Registry, administration, budget, personnel, data collection, data manage¬ment, quality control, the annual submission of data to the SEER Program, and the routine reporting of incidence, survival and other findings to the Principal Investigator, NCI, hospitals, other researchers and the public.
Assure the necessary training and continuing education of Registry staff.
Develop and implement strategic planning to meet ICR-related goals, and lead timely renewal of the Registry’s strategic plan.
Perform technical writing, such as operations manuals, grant proposals, annual reports, analytic reports and publications.
Identify and pursue opportunities to obtain electronic data and automate various Registry processes to enhance the capabilities of the Registry while adding cost efficiencies.
External Communication and Negotiations
Direct a state-wide, multi-institutional, data gathering network.
Ensure that Registry data are used for public health planning, surveillance, and evaluation.
Seek, track, and maintain data use/exchange agreements in a timely manner; maintain liaison with hospitals, state and local health and government agencies.
Pursue necessary revisions and updates to state-level policies and regulations regarding cancer reporting rules.
Participate in state, national and international professional cancer surveillance organizations.
Review the organizational and operational aspects of the Registry; direct and assist unit supervisors in achieving maximum efficiency.
Manage and supervise Registry staff members.
Provide strong day-to-day leadership to Registry staff manifested by effective communication and decision making accompanied by a supportive attitude and equitable treatment of staff.
Identify and resolve disagreements/conflicts in early stages.
Recommend changes to work practices and policies to promote transparency and approachability.
Support the development of leadership and management skills among the managers of the Registry units.
Plan and direct the recruitment and training of qualified personnel.
Positive Impact/Achieving Results (Expert/Leader)
Ability to utilize existing resources and learning to achieve or exceed desired outcomes of current and future organizational goals/needs.
Able to demonstrate ethical behavior in diverse situations while producing results.
Takes personal responsibility for the success of the group, unit, department, or organization.
Promotes organizational values in ethical and responsible decision making.
Works to create a climate that values and rewards initiative, excellence, continual learning, and achievement of results.
Deals effectively with ambiguity and change; coaches others in behaviors and prepares others through development for ongoing effectiveness.
Service Excellence/Customer Focus (Expert/Leader)
Ability to meet or exceed customer service needs and expectations and provide excellent service in a direct or indirect manner.
Ability to effectively transmit and interpret information through appropriate communication with internal and external customers.
Effectively uses a broad range of methods in communicating complex ideas to diverse populations.
Monitors profession/field/discipline for trends and implements innovative solutions to enhance service.
Builds successful track record of superior personal and organizational service delivery in diverse environments.
Promotes excellence achieved through reports or other media for distribution to internal and/or external constituents and the professional community.
Collaboration and Embracing Diversity (Extensive)
Ability to work with a variety of individuals and groups in a constructive and civil manner while appreciating the unique contribution of individuals from varied cultures, race, creed, color, national origin, age, sex, disability, sexual orientation, and gender identity.
Establishes and maintains positive and productive working relationships within and outside of own area and background.
Identifies and resolves disagreements/conflicts in early stages.
Promotes a safe, equitable, respectful environment in which concerns can be addressed effectively.
Recommends changes to work practices and policies to promote transparency and approachability.
Finance and Accounting
Knowledge of finance and accounting practices, financial analysis, and reporting; ability to apply this knowledge appropriately to diverse situations.
Demonstrates knowledge of cost accounting and reporting practices, tools, and procedures.
Grants and Contracts Development and Management
Knowledge of and ability to use processes, tools and services for developing and managing grants and contracts.
Assesses organization’s capacity and readiness for seeking funding for specific projects.
Monitors and analyzes cost effectiveness of Registry operations and seeks cost efficiencies while maintaining timeliness, completeness and quality of cancer reporting.
Identifies methods for assisting organizations to implement practices that improve cancer surveillance.
Knowledge of the contractual, compliance and legal matters related to expenditures related to grants from various federal, state and private funding agencies; ability to evaluate, interpret and improve the language used in grant contractual agreements.
Designs systematic protocols and procedures for grants/contracts review in the organization.
Advocates the development of new technologies and tools for efficient cancer reporting that maintains timeliness, completeness and quality.
Evaluates proposals/directives, identifies alternatives, makes recommendations, and negotiates accordingly.
Predicts the future trends of cancer surveillance and positions the Registry to be successful.
Plays a leadership role in shaping best practices for cancer surveillance in Iowa.
As part of performing the key areas of responsibility and competencies described above, staff members are expected to meet reasonable standards of work quality and quantity, as well as expectations for attendance established by their supervisor. Staff members are also expected to comply with policies governing employee responsibilities and conduct, including those contained in the University Operations Manual.
Requires a Master’s degree in Epidemiology, Informatics, Public Health, Health Administration or Public Administration, supplemented by three or more years of progressively responsible experience in the conduct of public health surveillance or research, or an equivalent combination of education and experience.
At least three years in a position where supervising and managerial skills were exercised.
Skill in organizing and mobilizing personnel to function at the optimum level.
Demonstrated experience promoting a diverse workforce/academic environment.
Excellent written and verbal communication skills.
Proficiency in using computer applications such as Microsoft Word, Excel, Access, PowerPoint, and Outlook.
Ability to travel overnight; possession of a valid US driving license and ability to meet the University of Iowa Fleet Safety Program driving standard is required.
Experience in cancer surveillance operations including ability to provide for timeliness, completeness, and quality of cancer reporting or familiarity with cancer registry data collection and management software, including the SEER*DMS Data Management System.
A working knowledge of cancer morphology and topography coding, tumor nomenclature, human anatomy and physiology, cancer pathology and treatment, epidemiology, or data analysis and reporting.
Demonstrated ability to work with central NCISEER Program, North American Association of Central Cancer Registries (NAACCR), or other cancer surveillance agencies.
Experience with electronic health records, health system data or health informatics.
Familiarity with health information privacy, confidentiality, or data sharing regulations.
The University of Iowa is an Equal Opportunity/Affirmative Action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran.
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