Senior Assistant/Associate Director for Underrepresented Students
Posting Number: 20181693S
Position Type: Staff
Recruitment Type: Internal/External Applicants
Work Schedule: FT/12 Month
Department: 293-University Admission
The Senior Assistant or Associate Director is responsible for managing the recruitment and yield process of underrepresented applicants in a designated territory. (Designated territory to include, and not limited to: all of New York, Philadelphia County, etc.) This individual will represent the University at select on and off-campus programs (i.e. high school visits, college fairs, Nova Nation Presentations, case studies, panels, etc.) particularly geared toward enrolling underrepresented students. This position will serve as a member of on-campus committees to foster relationships between the Office of University Admission (OUA) and the Office of Financial Assistance; Center for Access, Success and Achievement (CASA), Academic Advancement Program (AAP); and oversee scholarships designated for underrepresented students (Goizueta, Randazzo, Precision Cast Parts, St. Martin de Porres, etc.)
In addition, this person is responsible for organizing, implementing, and managing Villanova's recruitment efforts and yield activities, as well as the enhancement and continued maintenance of the volunteer Alumni Recruitment Network (ARN) from said region. This individual will also holistically read and assess all applications for admission from the designated territory and serve as a resource to students, parents and school counselors throughout the application process. Extreme confidentiality and discretion is required in regard to recruit and applicant information. This individual will also assist with other duties as assigned by the senior leadership of the Office of University Admission.
The Senior Assistant or Associate Director serves as an integral team member relating to initiatives that are aligned with the University's mission statement and goals, and designated by the leadership of the Office of University Admission. This individual must be involved in professional organizations necessary to accomplish job responsibilities. Perform other duties and tasks relating to the recruitment and engagement of prospective and admitted students.
Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
Duties and Responsibilities
Coordinate eight to ten weeks of travel annually for the purpose of recruitment and yield in a designated geographic territory. Will also develop a recruitment and yield plan for that region, which includes identifying feeder and potential feeder schools in the area and taking steps to significantly increase the Universitys commitment in this region and with underrepresented students. Will make all travel arrangements, including airline and hotel reservations, rental cars, etc. Represent Villanova University at college fairs, high schools, forums/panels and communicate with prospective students and their families on an individual basis. Maintain and adhere to a budget provided for the recruitment activities in the region. Detailed expense records must be maintained and reports provided.
Is responsible for being the liaison with CASA, particularly in the review of AAP candidates. Is also responsible for maintaining existing relationships and fostering new opportunities with CBOs locally and around the country. Will work closely with other staff members in identifying organizations and opportunities for enhanced underrepresented student recruitment.
Develop and execute an extensive communication plan for recruiting and enrolling underrepresented students, which includes working with the staff members for Communication and Social Media.
Oversee the promotion, application/interview process and awarding of scholarships for underrepresented students.
As the primary contact in the designated territory, maintain and enhance relationships, and communicate with prospective students, their families and school counselors on an on-going and personal basis, both on and off campus, such as via e-mail, telephone, personal meetings, Skype, etc. This would include answering questions regarding the admission process, scholarships, financial aid, visits to campus, etc.
Coordinate all activities for the designated geographic region of Alumni Recruitment Network (ARN) and the Parents Group and encourage underrepresented alumni and parents to become more involved. This includes working with the staff member responsible for volunteers in order to develop a plan for deploying the ARN members to recruiting and yield events (e.g., high school visits, participation in college fairs, conducting phone-a-thons, writing letters, hosting yield receptions, etc.) Maintain and enhance relationships with school counselors from individual schools in the region and be responsible for addressing all inquiries and comments regarding the admission process and other questions about the University.
Holistically review, assesses and be accountable for all applications from the designated region, serve on admission committees to make sure all decisions are fair and equitable as possible. Will also help with reading applications from other regions as assigned.
Conduct yield activities for admitted students from the designated region, including receptions and general communication. Perform other duties and tasks relating to the recruitment and enrollment of prospective and admitted students, including but not limited to serving on various committees throughout the year that enhance the development and continuous improvement of University initiatives.
Actively assist with Nova Nation Presentations, yield events, and serve as Counselor of the Day (COD), which involves meetings and answering questions with visiting students, families, and school counselors regarding the admission process, scholarships, financial aid, etc.
This individual will also serve as an integral team member relating to initiatives that are aligned with the Universitys Strategic Plan. Placement in appropriate teams will be determined based on the individuals experiences and the needs of the Office of University Admission. Perform other duties and tasks as assigned relating to the recruitment of prospective students and the yield of admitted students.
Maintain membership and representation within the various regional admission counselor association(s) for networking and professional development. Attendance of at least one annual conference to benefit the University is strongly encouraged.
Extensive weekend and evening hours are required.
Bachelors degree is required.
2-3 years OR 3-5 years of administrative and counseling experience in an office of university/college admission.
An in-depth understanding of the college admission process is required, along with the experience of at least two to three full admission cycles (recruitment, application review, selection, and yield phases).
Strong written and oral communication skills are required. In addition, the individual must be extremely organized and be able to work independently, manage the budget allocation for recruitment and special programming, and be able to work as part of a team both in the office and in the wider campus community. The individual must also have a valid drivers license, and be comfortable with air travel.
Masters degree is preferred.
Spanish proficiency is a plus.
In addition to basic knowledge of office equipment, it is preferred that the individual have experience with the following technologies: Slate, Microsoft Suite (Word, Excel, Power Point, etc.), Concur, Prezi, etc., in order to review applications, track inquiries, run reports, manage travel expenses, etc.
Physical Requirements and/or Unusual Work Hours
Extensive travel, weekend and evening hours are required.
Special Message to Applicants
Seeking one candidate to be hired at either the Senior Assistant Director level or the Associate Director level depending on work experience.
Posting Date: 05/11/2018
Closing Date (12am ET):
Open Until Filled:
Salary Posting Information: Commensurate with experience
Villanova is a Catholic university sponsored by the Augustinian order. Diversity and inclusion have been and will continue to be an integral component of Villanova University's mission. The University is an Equal Opportunity/Affirmative Action employer and seeks candidates who understand, respect and can contribute to the University's mission and values. Villanova University is committed to providing leadership in the attainment of equal employment for all individuals. It is the policy and practice of Villanova University to recruit and select applicants on the basis of their qualifications and abilities. This effort is in compliance with all federal and state laws, including Title VI and VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Section 504 of the Rehabilitation Act of 1975, Executive Order 11246, and the Americans with Disabilities Act.
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