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Job ID: 104527

Special Assistant to the Chancellor (Executive Director)
Pima Community College District

Date Posted Mar. 12, 2018
Title Special Assistant to the Chancellor (Executive Director)
University Pima Community College District
Department District Office: Chancellor
Application Deadline Open until filled
Position Start Date Available immediately
  • Tucson, AZ
    United States
  • Director/Manager
    Other Executive Categories
  • Other Administrative Departments
    Public Relations/Marketing
    Business & Administration
Special Assistant to the Chancellor (Executive Director)

Posting Number: 18S3H11302
Position Type: Administrator
Department: District Office - Chancellor

Salary:Commensurate with experience

Salary Breakdown: Annually
Job List: External
Close Date:
Open Until Filled: Yes

Position Summary
Pima Community College is committed to diversity, equity, inclusion and social justice. The College values and celebrates our talented, diverse workforce and seeks to attract, hire and support employees who consistently and actively embrace diversity, equity and inclusion. We are intentional about social justice, specifically, the active engagement toward equity and inclusion that addresses issues of institutional, structural, and environmental inequity, power and privilege. See our Diversity website for additional information about our commitment.

Reporting to the Chancellor of Pima Community College, the Special Assistant to the Chancellor is responsible for providing high-level support to the Chancellor, which includes overseeing complex and sensitive special projects that have College-wide impact, accompanying the Chancellor to meetings and events, and representing the College on behalf of the Chancellor. This position is responsible for conducting research, authoring speeches and presentations, and preparing materials to brief the Chancellor prior to meetings and events with internal and external constituents and stakeholders.

The Special Assistant to the Chancellor may serve as the Chancellor's , liaison to the business, professional, community and governmental groups, College's executive leadership team, administrators, staff, faculty, students and the Governing Board as directed by the Chancellor.

This position will also be responsible for identifying critical issues confronting the College and provides consultation to the Chancellor.

A flexible work schedule outside of normal business hours will be required for this position. Travel will be required.

Job Announcement will remain open until filled. The first review of applications will be April 6, 2018. Please Note: Applications received after the committee review process is completed may not be reviewed. It is recommended interested applicants submit their materials by the established first review deadline.

Duties and Responsibilities
Serve as the liaison to the community, governmental groups, College offices, faculty, staff and students on behalf of the Chancellor
Oversight to ensure ongoing engagement between the Chancellor and local, state, and national legislators, lobbyists, and other governmental representatives
Facilitate the ability of the Chancellor to manage executive functions by advising the Chancellor regarding key constituencies; provide research, context, and background information on issues and people
Oversee and coordinate special projects and initiatives assigned by the Chancellor
Author and prepare speeches, presentations, materials and other communication on behalf of the Chancellor for meetings and/or events; review correspondence; use of social media tools including, but not limited to, Twitter, Facebook, Instagram, etc.
Respond to inquiries from internal and external constituencies and refer inquiries or concerns to the appropriate office or person; resolve problems
Contribute to the overall success of the Office of the Chancellor by performing fact-finding and troubleshooting activities in areas of special interest to the Chancellor and serve as the Chancellor's ambassador to internal and external constituents, as directed
Serve as a key member of the Chancellor's executive staff and is responsible for the central coordination of activities, including, but not limited to, planning and operations, and ensure timely flow of information to and from the Office of the Chancellor
Work closely with Governing Board, at the direction of the Chancellor, to handle Board priorities, policies, procedures, and other obligations
Perform other duties as assigned by the Chancellor

Job Requirements
Bachelor's degree in Public Affairs, Business, Education, or other field related to area of assignment and
Five (5) years of progressive public affairs, business or management experience including oversight and management of complex, sensitive projects with College-wide impact and
Experience providing top-level operational management; analysis, and policy development in a highly complex enterprise

Experience in a university or multi-campus/multi-site community college system
The ideal candidate will have the following knowledge, skills, and abilities:
Demonstrated knowledge in principles and methods of qualitative and quantitative research
Demonstrated strategic planning skills
Coordination of multiple administrative details and routine day-to-day issues independently
Effective presentation and public speaking skills to convey complex information to a diverse audience
Communicate and influence change across diverse audiences
Exercising political acumen, tact and diplomacy; exercising confidentiality
Effective ability to work under pressure with multiple deadlines and changing priorities
Develop project/program analysis and review; project management
Demonstrated ability to manage multiple, complex projects in a timely fashion with accurate results
Analytical and strategic approach to research problems and identify solutions
Research methods; compile and analyze data; researching industry trends, solutions and best practices; author, prepare, edit reports
Exceptional organizational skills
Strong attention to detail
Leadership, managerial, supervisor principles
Possess excellent oral and written communication and interpersonal skills as applied to interaction with internal and external constituencies to sufficiently exchange or convey information
Reading, analyzing, evaluating, interpreting and summarizing written materials and statistical data
Providing quality, exceptional customer service

Please refer to the College Employees Personnel Policy Statement, under the section Benefits at:

Directions for Applying and Other Important Information
In order to apply for a position, applicants must submit an application and include the required documents listed for the position. See below for information about documents:
Resume should be up-to-date and account for and describe all gaps in employment
Letter of interest or cover letter should not exceed two pages, and should describe your knowledge, skills, abilities, and experience related to the duties and responsibilities of the position, as well as the strengths you would bring to the assignment. Cover letters/letters of interest are not required to be addressed to a specific person or persons.
If you have any questions regarding the application process, please call Human Resources at (520) 206-4624 or Human Resources hours are normally Monday through Friday, 8:00 am to 5:00 pm.

To request a reasonable accommodation for individuals with disabilities, please contact

Equal Employment Opportunity/Affirmative Action Employer:

Minorities/Females/Disabled/Protected Veterans are encouraged to apply.


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